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Administrative Operations Coordinater

Coordinate company-wide office programs to improve efficiency and consistency across locations.
South Portland, Maine, United States
Mid-Level
yesterday
Dead River Company

Dead River Company

A regional energy provider offering heating oil, propane, and kerosene services, as well as equipment installation and maintenance in the Northeastern US.

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Administrative Operations Coordinator

We're looking for someone who can help our local Office teams across the company work smarter and more consistently. This role focuses on improving the office processes: customer service, billing, and (we should be clear on what is included in the office function – and be clear). You'll also help lead centralized programs like price protection and heating assistance.

While you won't directly manage the Office teams, you'll play a key role in shaping how we work—helping teams adopt best practices, use systems effectively, and continuously improve. This is a great fit for someone who understands office operations and enjoys making things more efficient through collaboration and problem-solving.

Key Responsibilities:

  • Support Office Teams: Partner with our office teams to improve how work gets done and make processes better and more consistent across locations.
  • Lead Central Programs: Coordinate company-wide office activities such as price protection, energy assistance, and select billing and payment processes.
  • Drive Process Improvement: Identify pain points, recommend solutions, and support implementation—especially where new tools or automation can help.
  • Create and Share Best Practices: Develop clear standards, training materials, and tools that help local teams follow consistent, effective workflows.
  • Support Technology Changes: Collaborate with IT to enhance or update systems and ensure changes support business needs. Participate in testing and feedback.
  • Track and Report Performance: Monitor key metrics, identify trends or gaps, and recommend ways to improve results.
  • Assist with Acquisitions: Help integrate new locations into our standard office practices and systems.
  • Collaborate Across Departments: Work with shared services like Accounting, HR, and IT to align efforts and troubleshoot issues.
  • Ensure Compliance: Help ensure processes align with safety, regulatory, and environmental requirements.

What You'll Bring:

  • Experience with office operations—especially customer service, billing, or process improvement.
  • Strong collaboration skills and the ability to influence without direct authority.
  • A continuous improvement mindset—you look for ways to make work easier, faster, and better.
  • Comfort working with technology and helping teams adopt new tools.
  • Clear communication skills, both written and verbal.
  • Organized, self-directed, and able to manage multiple priorities.
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Administrative Operations Coordinater
South Portland, Maine, United States
Operations
About Dead River Company
A regional energy provider offering heating oil, propane, and kerosene services, as well as equipment installation and maintenance in the Northeastern US.