Administrative/program Support Assistant

Administrative Office Assistant

The applicant shall provide general administrative office duties for assigned organization in accordance with Government policies and regulations. The applicant's responsibilities shall include collecting information to establish facts and take required action; preparing data, information, and comments for reports; responding to inquiries or action items; support for briefing material and publications, budgeting, personnel records, employee time and attendance, and payroll; and conducting physical property inventory. The applicant shall provide office coverage for other program support assistants during their absence.

Essential job functions include:

• Using a variety of Government office automation software systems (e.g., Microsoft Word, Excel, Outlook, and PowerPoint) to create charts, emails, and official correspondence and administrative reports.
• Preparing correspondence, reports, and documents ensuring correct grammar, format, and clarity in accordance with correspondence regulations, to include Army Regulation 25-50 and other relevant policies.
• Establishing and updating data files.
• Maintaining employee attendance records, maintaining calendars, coordinating and scheduling meetings and appointments, submitting visitor requests, and receiving visitors and phone calls with the ability to ascertain the nature of request, and direct visitors and callers to the appropriate staff.
• Processing travel orders and vouchers using appropriate Government and organizational processes and the Government Defense Travel System (DTS).
• Maintaining attendance on a daily basis using the Out-of-Office (OOO) program, and recording time in the Automated Time & Attendance Production System (ATAAPS) program on Government computer systems.
• Conducting periodic inventory of durable and non-durable property.

Required skills include:

• Due to the sensitivity of customer related requirements, U.S. Citizenship is required.
• Ability to obtain security clearance.
• High School Diploma or GED with 5 years' experience.
• 1 year of specialized experience that includes applying methods and procedures to coordinate and perform clerical and administrative functions in an office setting; specifically, timekeeping, training, and travel management.
• 1 year experience utilizing Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat, to accomplish a full range of office support functions such as preparing and editing correspondence and producing a variety of written documents.

Desired skills include:

• Associates Degree in any field preferred.
• Experience with a DoD or Army organization using software-based timekeeping and travel management tools (e.g., the Automated Time Attendance and Production System (ATAAPS)) is preferred.