Office Services Specialist

Office Services Specialist

Support Services Jobs with David Evans and Associates:

Support Services is the engine that keeps DEA moving. From executive leadership to admin, HR, IS, finance, and marketing, we're the team that keeps things organized, efficient, and people-focused. We solve problems, connect teams, and make sure DEA runs like a well-oiled machine, because great work starts with great support.

The Support Services Business Unit is seeking an Office Services Specialist in Portland, OR.

This role supports essential daily operations including printing and production, mailroom coordination, audio/visual setup, supply ordering, and general office services.

We are looking for someone who is friendly, flexible, customer-service minded, and able to adapt as priorities evolve. This position plays a key role in creating a positive workplace experience for employees and visitors and requires a polished, professional demeanor.

Key Responsibilities

Printing & Production:

• Operate plotter, small-format printers, and digital press equipment
• Maintain and update job logs
• Coordinate specialty printing requests and ensure timely completion

Mailroom & Shipping:

• Sort, scan, and distribute daily mail
• Process incoming and outgoing shipments via UPS, FedEx, and USPS
• Maintain and operate USPS postage meter
• Prepare and distribute new employee welcome gifts
• Process UPS weekly invoices
• Coordinate companywide computer shipments

Supply Ordering & Vendor Coordination:

• Order and track supplies from vendors including Staples, OPNW, Copiers NW, UPS, Pitney Bowes, J2, and others
• Monitor inventory of office supplies, paper, toner, and print materials
• Approve and route invoices related to Support Services purchases

Audio/Visual & Meeting Support:

• Set up audio/visual equipment for meetings and events
• Set up and break down conference rooms for meetings and events
• Prepare and clean up food and beverage service for conferences and meetings
• Assist with Zoom and hybrid meeting setups

General Office & Facilities Support:

• Distribute and restock paper, toner, and perform basic copier maintenance
• Coordinate pool vehicle maintenance and service
• Facilitate and distribute companywide holiday gifts
• Support facility logistics and office operations as needed
• Respond to on-the-fly requests with professionalism and adaptability

Required Qualifications

Skills & Competencies:

• Strong customer service orientation; friendly and approachable
• Excellent attention to detail
• Ability to multitask and adapt quickly as priorities change
• Strong problem-solving skills and ability to think creatively
• Effective verbal and written communication skills
• Ability to work independently and as part of a collaborative team
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Willingness to learn new systems, equipment, and processes

Education & Experience:

• High school diploma or equivalent
• 4+ years of experience in an administrative, office services, or mailroom role.
• Performs duties with minimal supervision and exercises judgment in resolving routine issues
• Attention to detail, proven track record of effective collaboration and communication skills across multiple groups

Physical Requirements:

• Ability to lift, push, pull, and move up to 50 pounds (paper boxes, equipment, mail bins, etc.)
• Ability to move and set up AV equipment and meeting room materials
• Ability to stand, walk, bend, reach, and handle materials throughout the day

What We Offer

We foster an environment where talented professionals have the freedom and support to do their most meaningful work. Our values and company culture form the foundation of our success, creating a positive and collaborative work environment. These guiding principles are vital to our continued achievements and unwavering commitment to improving the world around us.

As a member of our team, you will have the opportunity to cultivate and develop your skills and work alongside talented colleagues who are committed to improving the quality of life while demonstrating stewardship of the built and natural environments.

Benefits:

• Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance
• Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
• Professional development: Support for continuing education and training opportunities.
• Work-life balance: Paid Time Off (PTO) and Holiday Pay
• Retirement: 401k plan
• Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
• Growth opportunities: Access to mentorship, professional support, and pathways for career advancement
• Potential salary range: $18.04/hr. - $28.13/hr.

The posted salary range represents the typical range for this position and is provided in accordance with applicable state and local pay transparency laws. Actual compensation will be commensurate with experience, qualifications, and geographic location.

Potential office locations include: Portland, OR.