Assistant Manager Share Services

Assistant Manager Share Services

Assistant Manager, Share Services is responsible for managing administrative functions, including supervising staff, overseeing budgets, and developing/implementing policies to ensure efficient operations. Key duties involve managing office supplies and equipment, coordinating with vendors and other departments, maintaining records, ensuring regulatory compliance, and providing support to senior management.

Responsibilities:

• Staff and team management: Evaluate administrative staff. Delegate tasks and manage performance to ensure goals are met.
• Policy and procedure development: Create and implement administrative policies and procedures to improve workflow, efficiency, and compliance.
• Budget and financial management: Oversee the administrative department's budget, track expenses, and ensure cost-effectiveness.
• Office operations: Manage the day-to-day functions of the office, including ordering supplies, maintaining equipment, and ensuring a functional and safe environment.
• Vendor and stakeholder relations: Liaise with external vendors, service providers, and other stakeholders to ensure smooth operations.
• Compliance: Ensure the office and administrative functions comply with all relevant laws and regulations.
• Support and coordination: Provide administrative support to senior management, coordinate meetings, travel, and special projects across departments.

Required skills and qualifications:

• Education: Bachelor's degree in business administration, Management, or a related field is required; a master's degree may be preferred.
• Experience: Minimum of 10 years
• Leadership and management: Ability to lead and motivate a team.
• Organizational skills: Strong ability to organize, multitask, and manage time effectively.
• Communication: Excellent written and verbal communication skills.
• Technical proficiency: Experience with office software, databases, and other administrative technology.
• Problem-solving: Ability to analyse issues, identify solutions, and implement process improvements.
• Attention to detail: A strong focus on accuracy for reporting, data entry, and other tasks.