Account Support Executive

Sales Administrator

The purpose of this role is to assist the team in their day to day duties and coordination of campaigns and initiatives.

Responsibilities:

• Input billing to Pin System for multiple accounts.
• Coordinate with Planner to input/update monthly forecast to Sales Force System.
• Support Planner/Digital Team to update actual report to billing on time.
• Working with Client or Internal to prepare contract/appendix for new client or existing client need to renew.
• Billing Process:
• Follow strictly status monthly unbilled (forced to solve list unbilled, report status to line manager weekly)
• Prepare document (liquidation/quotation/actual/report/post buy/invoice) and Signing process
• Check number & raise invoice on System
• Follow status issue invoice (contact with client & internal until the final invoice is issued)
• Payment Process:
• With internal
• Follow timeline to receive PO (Purchasing Order)
• Must be check number on the PO of Interco entity correctly with PIN System & actual report on time (more than 40 PO/month)
• Must submit payment on time let FIN reporting
• With outsource vendor (Global Vendor & Local Vendor)
• Working with vendor for receive documents or receive from Trading team/Planner/Digital Team
• Check number/information/content/… correctly on the PIN system & actual report
• Submit payment on time (Global vendor/Local Vendor) in order not to be overdue
• Prepare document (contract/liquidation/actual/report/post buy/invoice) and Signing process
• Working with vendors:
• Receive invoices & reports
• Prepare contract/liquidation and signing process
• Working with Finance for internal process:
• Check number internal
• Check data
• Stakeholder Management:
• Finance/legal/trading
• Digital team/Planning/other
• Interco: Redder/IP/DMB
• Vendor/Client

Requirements:

• Proven work experience as a Sales administrator or Sales support agent
• Hands on experience with CRM software and MS Office (MS Excel in particular)
• Understanding of sales performance metrics
• Excellent organizational and multitasking skills
• A team player with high level of dedication
• Ability to work under strict deadlines
• Certification in Sales or relevant field is a plus

Location: Ho Chi Minh City

Brand: Amplifi

Time Type: Full time

Contract Type: Fixed Term Contract (Fixed Term)