Operations Administrator

Operations Administrator

Great Bear (Part of the Culina Group) provides distribution services to FMCG clients. Customer centric service focus is delivered through a site-level empowered culture.

Job Description

As Operations Administrator you will support the day to day site operation through general site, facilities, H&S and compliance activities. You will offer outstanding and organised support in a friendly environment and providing a helpful service.

Shift Pattern: Monday-Friday, 6:00 - 14:00, 14:00-22:00 rotating

Salary: £25,214 per annum

What will you be doing?

• Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned
• Collating of monthly site H&S check information and issue/monitor actions
• Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions
• Booking contractors for remedial works and communicate to site accordingly
• Issuing of Permit to works when required
• Managing diary for monthly contractor service/inspections
• Requesting quotes for site repairs
• Scheduling BRC internal audits and communicate to site accordingly
• Managing and tracking progress of Work requisitions (internal planned works)
• Manage site inbound and outbound post
• Managing meeting rooms and catering requirements
• Site adhoc purchasing for all departments in a cost-effective manner
• Management of site lockers and coffee fob allocation for colleagues
• Organising hotels and transport arrangements
• Support with banking when required
• Support with any other duties as required from the Management team in a helpful manner

Qualifications

• Experience of working in an administrative team in a logistics / warehouse environment
• Ability to communicate in a positive and clear manner both with colleagues and external stakeholders
• Be a good team worker demonstrating loyalty and commitment to the organisation and team members
• Professional, approachable and helpful to ensure smooth running of the general operation
• Knowledge of company procedures and actively demonstrates compliance
• Ability to plan, organise and prioritise work to deadlines
• Exceptional attention to detail
• Develops and drives best practice in all aspects of performance
• Strong Microsoft Office skills

Additional Information

As part of our drive to make Great Bear a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – 20 days inclusive of bank holidays.
• Pension scheme – We want colleagues to enjoy a comfortable retirement so we offer a great contribution of 4% employee and 4% employer.
• Life Assurance - x2 your annual salary.
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
• Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity, please apply now and become a part of our #WinningTeam!