Project Support Officer

Project Support Officer

CSIRO plays a leading role in one of the world's largest radio astronomy projects: the SKA. The SKA Observatory (SKAO) is a next-generation radio astronomy facility that will revolutionize our understanding of the Universe and the laws of fundamental physics. Enabled by cutting-edge technology, it promises to have a major impact on society, in science and beyond.

In Australia, the SKAO is collaborating with CSIRO to operate and support the construction of the low-frequency telescope (SKA-Low) in remote Western Australia. The SKA-Low telescope is being built by the SKA Observatory (SKAO) at the CSIRO Murchison Radio-Astronomy Observatory on Wajarri Yamaji country in Western Australia. CSIRO's world-class observatory already hosts radio telescopes such as the Australian SKA Pathfinder and the Murchison Widefield Array.

As the Project Support Officer, you will be a crucial member of the Site Entity team, managing administrative responsibilities for our large-scale, multi-partner activities, while also providing office support to the Site Entity team.

Please note, this is a full-time position, but we are happy to consider applicants with part-time availability working no less than 30 hours per week.

Your High-Level Duties Will Include:

• Providing office support to the Site Entity team, including travel logistics, meeting coordination, and diary management.
• Providing administrative and project support to the Site Entity team, including scheduling, purchasing & payments, and maintaining accurate, accessible project records.
• Coordinating and facilitating regular training sessions with external parties, including scheduling, meeting and greeting, IT support, and catering, etc.
• Assisting in the development of procurement documentation and coordinating compliance with internal procurement policies and processes, including engagement with external parties as required.
• Coordinating regular progress updates with key partners, including financial forecasting, reporting, and reconciliation, requiring cross-departmental investigation and resolution.
• Engaging with a broad variety of stakeholders within CSIRO, the broader community, and government departments.
• Applying discretion as required in selecting the most appropriate method and sequence of completing tasks.

As The Successful Candidate, You Will Bring:

Essential:

• Relevant qualifications and/or equivalent relevant experience supporting a small, multidisciplinary team working in a complex environment.
• Strong interpersonal, written, and oral communication skills and demonstrated experience managing relationships in a complicated, multifaceted, multicultural environment.
• Demonstrated proficiency with the MS Office 365 suite, including Teams, and business systems such as for travel bookings, purchasing/procurement, expense reconciliation, and records management.
• Exceptional organizational and time management skills, with a demonstrated ability to think proactively, take initiative, and escalate issues when required.
• Sound judgement with an enquiring, analytical approach to solving problems and delivering outcomes.
• Ability to work independently while also being a willing and active contributor to a small, dedicated, close-knit team.

Desirable:

• Experience with MS Project.
• Experience working with a team delivering real-world projects in the government or research sector.
• Exposure to procurement processes and financial reporting.

For full details about this role, please review the Position Description.

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don't let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

We are committed to providing a recruitment process that is fair, equitable, and accessible to everyone. We recognize that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please contact Talent Consultant and let us know how we can support you.

We work flexibly at CSIRO, offering a range of options for how, when, and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits, and career development opportunities. To find out more, visit Careers at CSIRO.

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organization, we are committed to creating diverse and inclusive teams where people feel they belong. We recognize that true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought, and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real, and Trusted.

CSIRO holds Gold Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

CSIRO is committed to the safety and well-being of all children and young people involved in our activities and programs. View our Child Safe Policy.

Applications for this position are open to Australian/New Zealand Citizens and Australian Permanent Residents. Appointment to this role is subject to the provision of a national police check and may be subject to other security/medical/character requirements.

Please apply online, and provide a CV and a detailed cover letter (maximum 2 pages), responding to each of the selection criteria in detail, that best demonstrate your motivation and ability to meet the requirements of this role. Please attach your selection criteria responses to your cover letter as one document.

Applications close 30 September 2025, 11:00 pm AEST. We encourage early applications, as we will be starting to review applications as they come through. CSIRO reserves the right to withdraw this ad prior to the closing date if required.