Account Receivable & Office Support Coordinator

Finance And Office Support Role

You will ensure the accuracy of financial operations (accounts receivable, invoicing, contract administration) while also supporting the smooth day-to-day running of the Luxembourg office. This hybrid role is finance-focused (80%) with a supporting component in office and facilities management (20%).

Responsibilities:

Finance & Administration (80%)

• Prepare and issue client and intercompany invoices, ensuring accuracy and compliance with contractual terms.
• Monitor incoming payments, record receivables in the ERP system (Netsuite), and follow up on outstanding balances.
• Manage freelancer contracts and extensions, collect signatures, and archive documentation.
• Validate freelancer invoices and timesheets, coordinating with Accounts Payable.
• Perform account reconciliations (customer/intercompany, passthrough accounts, WIP, accruals).
• Support audit readiness and compliance with financial procedures.

Office & Facilities Support (20%)

• Welcome visitors, manage reception, and coordinate meetings and trainings.
• Oversee office supplies, consumables, and onboarding kits.
• Support logistics for business travel and employee mobility subscriptions (transport, telecom).
• Assist with administrative tasks such as mail handling and training coordination.

Technical skills:

• Proficiency with ERP systems (Netsuite or similar).
• Strong Excel and Microsoft Office Suite skills (Outlook, Word, Teams).
• Accuracy in data entry, recordkeeping, and reconciliation.
• Knowledge of basic facilities and office management processes.

Profile:

• Bachelor's degree in Accounting, Finance, Office Management, or related field.
• Junior profile with around 1 year of experience in accounts receivable, invoicing, or financial/administrative support.
• Ability to analyze data and ensure financial accuracy.
• Good communication and interpersonal skills.
• Fluency in English and French is required; Dutch is a strong asset.

Why Cronos Group? We'll propose you:

• An attractive salary package.
• A good work-life balance environment.
• The assurance of working in cutting-edge technologies in an entrepreneurial spirit.
• The opportunity to develop your skills thanks to tailor-made training courses according to your needs.
• A good job in a friendly place.

If you wish to integrate a dynamic structure on a human scale while working with the latest technologies, don't wait anymore and join Cronos in Luxembourg!