Executive Assistant To The Mayor & Council Services

Senior Municipal Office Administrative Support

Reports To: Mayor and Director of Council Services, Clerk

Location: Initial Placement – Paris Customer Service Office

Minimum Qualifications:

• Post-secondary education in a related field or equivalent experience
• Two to three years' experience in a senior municipal office administrative support role
• Sound knowledge of municipal governance, the role of the Mayor and Council and related political framework
• In-depth understanding of administrative processes and applicable digital applications, including proficiency with all Microsoft Office applications
• The ability to prioritize competing demands and an understanding of the executive function in a complex, multi-faceted organization
• An understanding of confidentiality and privacy as it pertains to the municipal operations
• Experience in working with a budget, overseeing disbursements, obtaining appropriate approvals for expenditures and reconciling invoices and credit card statements
• Excellent verbal and written communication skills as well as an aptitude for working with a diverse array of stakeholders and competing interests
• Superior organizational, time management, analytical reasoning and problem solving skills
• Ability to maintain professionalism and deliver exceptional customer service while under pressure
• Commitment to accuracy and critical attention to detail, able to demonstrate flexibility and initiative
• Ability to travel between County offices, facilities and throughout the County as required
• Ability to work a flexible schedule, including evenings and weekends, with the ability to attend events on short notice

Assets:

• Experience in dealing with and/or working knowledge of Municipal Councils, Committees, Boards and Trustees
• Previous experience in a direct executive assistant role and/or administrative support to elected officials

Duties:

• Provide administrative support to the Mayor, including but not limited to:
• Scheduling and coordinating meeting activities for the Mayor
• Managing the preparation and review of correspondence, and other documents for the Mayor
• Scheduling and managing meetings and special corporate events on behalf of the Mayor
• Supporting the Mayor in their role as a representative of the County at official functions
• Supporting the Clerk/Council Services Division with the management of Council and Committee activities
• Providing support in the coordination of key County events and public initiatives and on occasion, lead special projects
• Work with the Mayor to prioritize communications and activities to effectively align with the Mayor's availability

Salary Range $68,760 - $80,426 (Grade 5) 35 hours per week Flexible hours of work include evenings and weekends

The application deadline is 9:00 a.m. on Tuesday, September 2, 2025

The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity, please advise the County if you require accommodation. We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy Act.