Office Support II (clerk Of Courts Department)

Criminal Division Clerk

Starting Rate: New Hire starting rate - $21.34 per hour

Schedule: 35 hours per week

POSITION SUMMARY:

This position is responsible for the filing of various court documents in the Criminal Division, such as Bail, Bench Warrants, and Summary Appeals. Responsible for the accurate and timely input and verification of all criminal documents into the CPCMS System. The OS II position is also responsible for assisting the public, attorneys, and various legal offices in the filing of these documents and for the organization and daily operational tasks associated with the file room.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

• Provides customer service at the front desk and receives documents for filing. Ensures that documents are complete and accurate and timestamps each document.
• Answers main telephone line and assists the public, other offices, attorneys, Judges, etc.
• Prepares bail paperwork for signature, scans and emails to the Prison. Processes information from bench warrants, court orders, and bail orders into CPCMS. Seals, distributes, dockets, and enters costs for the warrant.
• Receives and reviews required documents for summary appeals.
• Processes Witness Cards for the proper payment of witnesses.
• Copies, certifies, and seals documents as requested by various parties.
• Dockets, sentencing guidelines as prepared by Adult Probation, writs as prepared by the District Attorney, requests for special Probation/Parole, and bench warrant notifications from Berks County Jail System.
• Receives daily court lists from judge's staff and pulls files for court accordingly. Delivers files to the judges' chambers and/or courtroom.
• Organizes and files all loose documents appropriately.
• Reviews daily jail list to determine the criminal files needed for defendants scheduled. Sends files to proper judge and courtroom, also returns and files official court files.
• Tracks and verifies the activity of all criminal files. Updates file tracking system in CPCMS.
• Covers payment window and processes payments made on criminal, miscellaneous and summary cases.
• Distributes paperwork filed at the front counter or from court to the appropriate parties.
• Prepares commitments and/or discharges as needed for court orders. Scan and email documents to the prison.
• Prepares juvenile transcript lists for Juvenile Probation; receives and files original documents from Juvenile Probation.

Non-Essential Functions

Provides back up for other office support staff.

MINIMUM EDUCATION AND EXPERIENCE:

• High school diploma or G.E.D. certification from a recognized issuing agency.
• One (1) year of general office experience.
• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the criminal justice and court systems.
• Knowledge of legal aspects of criminal documents and laws as they pertain to processing of criminal cases.
• Knowledge of general office practice/procedures.
• Knowledge of CPCMS operating system.
• Ability to analyze data and take appropriate action relating to the data.
• Ability to maintain effective working relationships.
• Ability to communicate effectively both orally and in writing.
• Ability to follow complex written and oral instructions.
• Ability to type at a rate of 47 words per minute with 85% accuracy.
• Ability to handle stress.
• Physical presence in the office is required.

PHYSICAL DEMANDS:

Work involves walking, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 10 pounds a distance of fifteen (15) feet or less.

WORKING ENVIRONMENT:

Normal office environment.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.