Engineering Administrative Assistant

Engineering Administrative Assistant

Position Overview: Greets engineering visitors and screens incoming calls through our main line directing callers to appropriate employees. Work closely with and provide administrative support to the engineering team.

Essential Job Functions:

• Receive incoming calls, assisting callers as needed and directing them to the appropriate employees.
• Monitor the general voicemail and forward messages to appropriate employees.
• Schedule engineering meetings as required.
• When requested for visitors, place breakfast and/or lunch order to be delivered.
• Process and direct company mail to appropriate people each day.
• Maintain all bill of materials for all spec sheets. This is maintained in the company ERP system.
• Maintain and control engineering documentation, which includes QMS, ISO, UL, and any other required documentation.
• Balance time for all engineering departments and support the operations department with balancing as well.
• Work with engineering team members on ECN process to make sure all BOM and work order changes are made.
• Maintain office supplies for engineering. Handle all special-order needs for operations as well.
• Ensure all office equipment is maintained.
• Perform any other duties as directed by supervisor.

Requirements:

• Computer literacy
• Excellent phone and customer service skills
• Functional capability with Microsoft Office programs
• Trainability
• Ability to make sound decisions and accept responsibility
• Ability to work with others
• Understanding of the lean enterprise tools

Additional Job Functions:

• Participate in company problem resolution teams.
• Participate in company Kaizen events.
• Update outboard accordingly.

Physical Demands:

• Employee is regularly required to talk or hear.
• Use hands to type, handle or feel, and reach with hands and arms.
• Employee is required to sit and stand or walk infrequently.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.