HR Coordinator

HR Coordinator

We are seeking a driven and proactive HR Coordinator to join our HR team, providing support to our International (Non-US) offices. The HR Coordinator will be responsible for the successful day-to-day execution of operational processes, ensuring an exemplary service to our colleagues across the region. This role is based in one of our primary offices, but we are open to secondments or a permanent transfer to any of our European offices.

Key Responsibilities:

• Draft contracts and other new joiner paperwork for new joiners, working with the regional office managers where required.
• Liaise with the FTI HR Service Centre and Global Mobility teams to ensure the correct right to work is in place and all pre-employment information is accurately collected.
• Input and maintain information in a timely fashion into the HR systems, ensuring accurate HR records.
• Maintain a thorough understanding of Company policies and procedures. Provide general support to employees on the application of the various policies and procedures.
• Assist with the administration of core processes including onboarding and offboarding, applications for family leave, flexible working requests, and absence management.
• Coordinate the timely scheduling of probation review meetings, exit interviews and any other meetings required as part of onboarding/ departure processes.
• Work with the regional Office Managers to answer routine HR queries and provide guidance on processes and procedures.
• Ensure compliance with internal processes as required for the processing of standard HR transactions e.g. joiners, leavers, job changes.
• Assist with the administration of annual processes e.g. performance and salary review as required.
• Develop a thorough understanding of the various systems used by the HR teams.
• Assist with the collection of and interpretation of various reports and metrics as required for example on headcount, recruitment, mobility etc.
• Work closely with and support other People teams in the Company, including Recruitment and L&D.
• Participate in ad-hoc projects as required.

Experience:

• 2+ years of generalist HR experience, preferably gained within a professional services environment.
• Ideally working towards CIPD qualification (sponsorship options can be considered).
• Experience and confidence with HR systems. Experience using Workday would be beneficial.
• Demonstrated experience with Microsoft Office with a focus on Word, Excel and PowerPoint applications.
• An understanding of HR processes and differences across Europe would be desirable.

Skills and Competencies:

• Ability to work well in a team. Collaborates well and takes initiative whilst prioritising multiple tasks.
• Ability to identify potential issues, apprise managers as they arise, and make recommendations when appropriate.
• Strong interpersonal and communication skills (both written and oral), and the ability to work effectively with a wide range of internal stakeholders.
• Ability to provide an accurate and efficient service in a busy environment.
• Highly organised and efficient.
• Ability to work with confidential materials and act with integrity and discretion.
• Excellent attention to detail.
• European languages are strongly desired, particularly Spanish and/ or French.