Catering Sales Coordinator

Catering Sales Coordinator

The Catering Sales Coordinator plays a vital role in supporting the catering sales and operations teams by managing daily communications, coordinating event details, overseeing signage and supply management, and assisting with backstage hospitality logistics. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively across departments to ensure smooth event execution.

Key Responsibilities:

• Daily & Weekly Operations
• Distribute daily and weekly event updates, ensuring all new events and changes are accurately reflected.
• Internal Communication & Event Coordination
• Coordinate key internal events including Director's Lunches and Board Meetings
• Maintain consistency in event setup and apply appropriate financial discounts in the system
• Backstage Hospitality & Catering
• Coordinate backstage catering and hospitality with Tour Managers for both Rupp Arena and The Lexington Opera House
• Price food and beverage items according to established guidelines
• Maintain proactive communication with Event Managers regarding upcoming backstage needs
• Signage Management
• Oversee organization, placement, and distribution of event signage in coordination with designated team members
• Manage requests for digital and physical signage, including emergency edits using approved templates
• Office Supply and Inventory Management
• Conduct monthly inventory assessments and order office supplies through preferred vendors
• Maintain adequate stock levels of essential items such as ink cartridges
• Coordinate first aid supply needs with designated personnel
• Action Item Tracking
• Maintain an Action Item spreadsheet to document and track unclear or pending requests following production meetings
• Menu Development and Booth Catering
• Assist in development and finalization of specialty menus based on client feedback and pricing approvals
• Support booth and expo catering efforts by promoting catering options and assisting with order processing
• Vendor Sampling Compliance
• Ensure all vendor samplings have completed sampling forms and valid Certificates of Insurance (COI) on file
• Administer vendor buyout fees and related billing in accordance with venue policies
• Other Duties as assigned

Qualifications

• Experience in event coordination, catering operations, or hospitality preferred
• Strong organizational and multitasking skills with a high level of accuracy
• Excellent verbal and written communication skills
• Ability to work effectively both independently and as part of a team
• Proficiency in email communication, spreadsheets, and event management software; experience with Outlook, Excel and Canva systems preferred
• Professional demeanor and commitment to delivering high-quality service

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.