Engineering Office Coordinator

Engineering Office Coordinator

The Engineering Office Coordinator provides front office support to the Engineering Department, monitors communications from all departments regarding engineering functions, and dispatches engineering personnel to accomplish assigned tasks.

Qualifications

Required:

• Associate degree (AA) or equivalent from a two-year college or technical school
• Six (6) months of prior office experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

Preferred:

• Previous engineering office experience

Essential Functions and Responsibilities:

• Receives work requests by telephone or interoffice mail, assigns work request control numbers, enters department codes, and dispatches employees to perform specified jobs.
• Organizes and schedules appointments.
• Writes and distributes emails, correspondence memos, letters, faxes, and forms.
• Prepares and reconciles monthly Engineering expense reports.
• Processes invoices for payment.
• Maintains supply inventory by checking stock levels, anticipating supply needs, placing and expediting supply orders, and verifying receipt of supplies.
• Receives, sorts, and files manuals, parts lists, invoices, licenses, permits, and other correspondence.
• Completes payroll in a timely manner and provides weekly reports on tardiness, late arrivals, etc., for tracking.
• Completes assigned TMS work orders and submits them to the Facilities office for closure in TMS.
• Performs other duties as assigned.

Overview

When it comes to quality, we're 5 Star!

Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on – and answer to – the communities we serve.

Community Memorial Hospital – Ventura has been awarded a prestigious five-star rating by the Centers for Medicare & Medicaid Services (CMS)! This achievement represents thousands of people going the extra mile every day for our patients, and we are the ONLY hospital in Ventura County to earn this distinction!

Community Memorial Healthcare Benefits

To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That's why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family's health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way.

• Competitive Pay
• Shift Differentials
• In-House Registry Rates
• Fidelity 403(b) Retirement Plan
• Paid Time Off
• Medical (EPO/PPO), Dental, & Vision Insurance Coverage
• Voluntary Worksite Benefits
• Employee Assistance Program Available 24/7 (EAP)
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF)
• Recognition programs
• Employee service recognition events
• Home, Retail, Travel & Entertainment Discounts
• National Hospital Week and National Nurses Week celebrations

Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community.

"We are an AA/EEO/Veterans/Disabled Employer"