Human Resources Assistant (ad4108 - Corporate Campus)

Human Resources Assistant

Responsible for administrative support to the Human Resources department. Answer department telephone, filing, prepare various correspondence, assist staff with various projects as needed. Prepare employee change forms and requisitions. Schedule meetings, monitor and order supplies and stock supplies. Works cohesively with all Human Resources staff, Sr. Leadership and other departments.

DUTIES AND RESPONSIBILITIES:

• Provide excellent customer service at all times. Answers and screens incoming calls and visitors, Responds to employee requests and questions and provides information to the general public. Back up to Corporate front reception desk as needed.
• Responds to employment verification requests. Prepares employee recognition pins for distribution, and other matters as needed.
• Maintains appropriate record retention and prepares employee status changes. Position requisitions, schedule changes and manager updates; obtains proper approval and enter into HRIS.
• Assist with new hires I-9 documentation verification, maintains I-9 forms and assists with audit when applicable. Ensures compliance with employment law and/or regulatory agencies through submission of appropriate and timely reporting.
• Performs departmental filing/purging by collecting and uploading employee documents. Creates statistical data reports accordingly.
• Works with Accounting and IT departments to maintain proper HRIS personnel files with payment receipts for replacement property such as ID cards, access cards, and company property. Ensure property forms are saved to employee file.
• Process appropriate termination notifications upon exiting of employee(s) to the appropriate staff/departments within one hour of being notified.
• Monitors and orders office supplies, retrieve and distribute mail and incoming fax documents, monitor copier order beverages, snacks and picks up supply orders. Stocks refrigerator with beverages and monitors refrigerator. Maintains office equipment and submits service tickets on behalf of department.
• Maintain HRIS personnel files, prepares employee ID cards, run errands, assist HR staff with various tasks as needed.
• Assists HR Leadership and Senior Generalists with various projects as needed.
• Performs other related duties as assigned.

JOB QUALIFICATIONS:

• High school diploma or equivalent
• Minimum one (1) year office/clerical support experience required
• College degree in Human Resources preferred
• Typing of at least 40 wpm
• Knowledge of business office operations, of filing and administrative clerical operations
• Proficient with Microsoft Windows: Excel, Word, PowerPoint
• Bilingual in English and Spanish preferred
• Ability to communicate effectively both orally and in writing with all levels of employees and the general public
• Ability to maintain confidentiality in daily operations, and to conduct daily duties in a professional appearance and manner
• Ability to drive personal vehicle and travel by air to attend trainings as needed
• Scheduled hours and/or work locations are subject to change

PHYSICAL ACTIVITIES AND REQUIREMENTS:

• Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.
• Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.
• Hearing: Able to hear average or normal conversations and receive ordinary information.
• Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.
• Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.
• Physical: Sedentary work; sitting most of the time. May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.