HR Administrative Assistant

Administrative Assistant

Kimball Midwest, a national distributor of maintenance, repair, and operations products, is seeking an administrative assistant to join our team in Columbus, Ohio. As a Kimball Midwest associate, you'll experience the culture that has earned us recognition as one of the top workplaces in Columbus for thirteen consecutive years. Our growth has been remarkable-expanding from $1 million in sales in 1983 to over $500 million today-yet we've proudly preserved our family-owned, people-focused culture. At Kimball Midwest, you're a name, not a number, and we take pride in the unique environment that sets us apart.

Position summary: This role is responsible for completing administrative tasks and strategic projects essential to the successful operation of the assigned division. You will partner closely with the division sales manager to support communication, lead change management activities, manage calendars and travel, and promote consistency and efficiency across the team. Your work helps reinforce our company vision, mission, values, and behaviors.

Responsibilities:

• Initiate and prepare all required documentation
• Assist with compiling annual plans and enter related data into company systems
• Review weekly expense reports submitted by division associates
• Monitor division budgets and expense accounts to ensure compliance with company policies
• Serve as a communication liaison with sales managers, gathering and funneling suggestions, questions, and concerns
• Communicate company programs and procedures for inclusion in published materials
• Draft correspondence on behalf of the division manager
• Prepare agendas, reports, and PowerPoint presentations for meetings and conference calls
• Assist in collecting and organizing priority documents while developing an understanding of company metrics and goals
• Manage the division manager's outlook calendar and review direct reports' calendars monthly
• Coordinate scheduling for monthly reviews between sales managers and the division manager
• Arrange all necessary travel, including airfare and hotel reservations
• Partner with recruiting to schedule and coordinate interviews for the division manager
• Support the integration and use of AI-driven tools to enhance efficiency, accuracy, and data-driven decision-making across the division

Qualifications:

• 4+ years of experience (preferred) as an administrative assistant or administrative related role
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint) with the ability to learn new systems
• Ability to travel overnight on limited occasions
• Ability to read and write small letters and numbers, perform basic arithmetic, and follow written and verbal instructions
• Successful completion of a ninety (90) day orientation period

Additional information:

• This role is fully on-site. Hours are Monday-Friday 8:30am-5:30pm
• We offer a comprehensive benefits package that includes: health, dental, and vision insurance; company-sponsored life insurance, plus optional life and disability coverage; health savings accounts and flexible spending accounts; 401(k) plan with company match; tuition assistance; paid parental leave; paid time off (PTO); paid holidays; "dress for your day" dress code
• Kimball Midwest is an equal opportunity employer committed to recruiting and developing talent from all backgrounds, including women, minorities, individuals with disabilities, qualifying veterans, and all groups protected under federal, state, or local law. We participate in EVerify. Participamos en EVerify. Equal opportunity employer, including disability/vets