Contracts Administrative Assistant III - Forensics Services

Contracts Administrative Assistant III - Forensics Services

Salary $50,856.00 - $71,196.00 Annually. Location Denver, CO. Job Type Full Time. This position is open only to Colorado state residents. The effective start date of the selected candidate will begin on or after January 1, 2026. Weekly hybrid working arrangements: minimum 2 days in office at campus and maximum 3 days remote work. This position will comply with the Forensic Services/Operations Department's current working arrangements. Please note: Work arrangements are subject to change at any time.

About the Work Unit: Located within the Colorado Department of Human Services, the Office of Civil and Forensic Mental Health (OCFMH) is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public behavioral health system. The Forensic Services Division (FSDV) is responsible for six departments including Forensic Community Based Services (FCBS), Jail Based Evaluation and Restoration (JBR), Outpatient Restoration (OPR), the Forensic Support Team (FST), the Court Services Department, and the Operations Department. The Operations Department directs the operational oversight for Forensic Services Division (FSDV) programs to include contracts management, data reconciliation and system management, budget oversight, operational workflow and training & development.

Description of Job: This position provides general support for contract services and other office duties within the responsibilities of the Operations Department. This includes scheduling training, consultations, meeting minutes, and calendar management for their direct supervisor. This position may assist with inquiries submitted by contracted staff, supporting their day-to-day functions, and providing tracking documents and assignment information. This position will be responsible for processing invoices submitted by contracted forensic evaluators and reconciling financial information submitted to accounting for payment processing. The position will also regularly compile data related to division services for review as directed, in addition to providing general office support for the director regarding group scheduling and communications within the Forensic Division as a whole, and other duties as assigned within the Forensic Services Operations Department.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. Preferred Qualifications: Clerical work experience, as defined above, within Colorado State Government; established proficiency in position-related office technologies, especially Google applications or comparable Microsoft Office applications; experience creating and maintaining budgets and budget reports; experience with report compilation, data retrieval and interpretation; experience supporting a program or work unit; exceptional interpersonal/customer service skills; excellent written and oral communication skills; ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind; experience working with sensitive or confidential information; strong ability to multi-task and demonstrate flexibility; impeccable organizational, planning and prioritizing skills; precise attention to details; experience proof-reading, editing, or creating documents; experience with data-entry, checking and verifying; experience working with confidential information.

Conditions of Employment: Full background check: This position will have direct contact with vulnerable persons (as defined by C.R.S.27-90-111: "Direct contact" means providing face-to-face care, training, supervision, counseling, consultation, or medication assistance to vulnerable persons, regardless of the level of supervision of the department employee. "Direct contact" may include positions in which persons have access to or unsupervised time with clients or patients, including but not limited to maintenance personnel, housekeeping staff, kitchen staff, and security personnel.) Full background checks include: CBI & FBI fingerprint check, Colorado Court Database check, Medicare Fraud Database, TRAILS Database check. Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation: Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated. Comparative Analysis Process – Structured Application Review After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. The comparative analysis step may also include your results from an eSkills Test. Your Work Experience/Job Duties Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question. Supplemental Questions Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing). Appeal Rights You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board (https://spb.colorado.gov/) website. You or your representative must sign and submit the official appeal form for review. You can find the official appeal form here (https://spb.colorado.gov/sites/spb/files/documents/Consolidated%20Appeal%20-%20Form%20-%202025.pdf). You must be deliver the official appeal form to the State Personnel Board: By email (dpa_state.personnelboard@state.co.us), or postmarked in US Mail to (1525 Sherman Street, 4th Floor, Denver CO 80203, or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. Contact the State Personnel Board for assistance: At (303) 866-3300, or refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules (https://spb.colorado.gov/board-rules) webpage.

About Us & Benefits: If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer: strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans; medical and dental health plans; employer supplemented Health Savings Account; paid life insurance; short- and long-term disability coverage; 11 paid holidays per year plus vacation and sick leave; State of Colorado Employee BenefitHub Resource Center; employee wellness program; excellent work-life programs, such as flexible schedules, training and more; remote work arrangements for eligible positions; some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values: We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide. Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement. We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado. Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public. We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy. Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations: CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. This includes completing the application process, interviewing, completing any pre-employment