Business Support Technician - Greeley

Business Support Technician

This position is only open to Colorado state residents. Base pay for this position is typically $56,064 - $64,464/year. There are 26 biweekly pay periods in a year. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

The Technician IV works in The Colorado Department of Transportation's (CDOT's) Region 4 Business Office located in Greeley. The work unit exists to ensure the financial integrity of all business transactions throughout Region Four in meeting its fiduciary responsibilities to the public. This unit acts as liaison to CDOT offices of the Controller, Financial Management and Budget, Procurement, Agreements and Chief Financial Officer. Additionally, overall business services are provided to the RTD, Program Engineer North, South, and Central Section, Maintenance Section 1, Planning and Environmental Section, Civil Rights Unit, Safety Unit and Traffic Section and all other duties as assigned.

This position provides technical and programmatic support to the Region in the areas of procurement and contract compliance, commercial card program, cell phone program, accounts payable, financial reporting, electronic document storage, and cross-training. This position provides exceptional customer service to both internal and external customers and provides guidance related to procurement, accounts payable, and other business office programs. The duties and responsibilities will include, but are not limited to:

• Processing statistical purchase order invoices, utility invoices, contract invoices, and standard purchase order invoices in SAP.
• Reviewing source document for completeness, accuracy, clarity, proper coding, and appropriate authorizations.
• Verifying that the scope of work performed matches the scope defined in the contract.
• Verifying that work performed occurred during the approved timeframe listed in the contract and before contract expiration.
• Ensuring vendors and subconsultants utilized are properly listed in master contracts and individual task orders properly.
• Ensuring fixed fees, mileage charges, and per diems are charged in accordance with the contract.
• Verifying that required back up documentation such as payments to vendors/contractors/consultants and timesheets have been provided.
• Verifying that required CDOT forms such as the Form 1313 are completed accurately.
• Serve as Region Commercial Card Coordinator and administer P-Card/Travel Card/Ghost Card program for the Region.
• Administer the Region's Cell Phone Program in compliance with PD 46.1 Mobile Device Procedure.
• Process petty cash transactions.
• Process Colorado State Patrol and IT payments.
• Process employee expense reimbursements.
• Track accruals and complete year end processes.
• Monitor monthly billing amount trends and review for outstanding amounts before processing for payment.
• Ensure payments governed by a commitment document are consistent with document terms.
• Resolve discrepancies and investigate vendor payment questions.
• Close POs when final payment process to the vendor is complete.
• Other duties as assigned.

Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, with the opportunity for a flexible schedule. Daytime travel during business hours to project sites and to meetings and trainings. Occasional overnight travel 1-3 times a year throughout Colorado. Required to operate CDOT vehicles.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:

Experience Only: Four (4) years of relevant experience in an occupation related to the work assigned to this position OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.

Conditions of Employment: Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.

A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications:

The exceptional applicant will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Analytic skills to enable accurate, complete, and timely processing of financial data;
• Working knowledge of general accounting practices and standards, including GAAP, GASB, State Fiscal rules, State Financial reporting, and State Auditor requirements;
• Strong written communication skills including technical report writing and editing;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Ability to partner with professionals, consultants, and staff, with sensitivity to their needs and priorities;
• Ability to work under tight deadlines and be adaptable to changing assignments and priorities;
• Strong oral communication, interpersonal and relationship building skills;
• Excellent reasoning, analytical, and problem solving ability;
• Ability to identify and communicate need for process improvement;
• Strong customer service skills; able to anticipate customer's needs;
• Strong ability to organize, analyze, and interpret numerical data;
• Ability to think and act proactively;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, Access) with advanced knowledge of Excel in particular, Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Applicant Checklist:

Complete Applications must include the following documents:

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
• A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Only complete applications submitted by the closing date for this announcement will be given consideration.

Every effort must be made to submit all application materials by the announcement close date. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.