Administrative Services Coordinator

Wipfli Administrative Services Coordinator

At Wipfli, people count. Our people are core to everything we do—the catalyst behind our ability to create exceptional impact and extraordinary results. We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. People truly matter and they feel it. For those looking to make a difference and find a professional home, Wipfli offers a career-defining opportunity.

Responsibilities:

• Provide and coordinate administrative operations to the Denver and Loveland offices to ensure deadlines are met, while maintaining a positive, collaborative work environment
• Lead hospitality and travel arrangements, coordinate onsite and offsite meetings and events for associates and clients
• Approve expenses, manage and reconcile office accounts, deposit checks, order and restock supplies, manage incoming and outgoing mail and deliveries
• Oversee responsibilities of other administrative services associates to ensure expectations are met
• Provide onsite facilities management and maintenance support, including regional support for office moves, relocations, remodels, and surrenders
• Maintain aesthetic appearance of the office, order and restock supplies
• Serve as liaison between associates, leadership and vendors ensuring efficient and professional communication

Knowledge, Skills and Abilities Qualifications:

• 3+ years of administrative experience in a professional services setting
• Experience with chart of accounts, coding accounts payable invoices, and reconciling credit card transactions
• Experience supporting teams and leaders, experience coordinating complex schedules
• Experience overseeing other administrative support associates
• Experience requesting quotes, negotiating rates, and securing initial contract terms for new and existing vendors.
• Knowledge of basic budgeting and expense tracking
• Clear, concise verbal and written communication skills and accurate grammar usage
• Ability to plan, prioritize, and organize work effectively while balancing multiple projects simultaneously
• Ability to work under pressure and time deadlines with great attention to detail

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other characteristics protected by federal, state, or local laws. Wipfli is committed to providing reasonable accommodations for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or participate in our recruiting process, please send us an email at hr@wipfli.com

Wipfli values fair, transparent, and competitive compensation, considering each candidate's unique skills and experiences. The estimated base pay range for this role is $29.00 - $39.00 / hour, with offers typically not made at the maximum, allowing for future salary increases. The actual salary at the time of offer depends on business related factors like location, skills, experience, training/education, licensure, certifications, business needs, current associate pay, and relevant employment laws. Individuals may be eligible for an annual discretionary bonus, subject to participation rules and based on a variety of factors including, but not limited to, individual and Firm performance.

Wipfli cares about our associates and offers a variety of benefits to support their well-being. Highlights include 8 health plan options (both HMO & PPO plans), dental and vision coverage, opportunity to enroll in HSA with potential Firm contribution and an Employee Assistance Program. Other benefits include firm-sponsored basic life and short and long-term disability coverage, a 401(k) savings plan & profit share as well as Firm matching contribution, well-being incentive, education & certification assistance, flexible time off, family care leave, parental leave, family formation benefits, cell phone reimbursement, and travel rewards. Voluntary benefit offerings include critical illness & accident insurance, hospital indemnity insurance, legal, long-term care, pet insurance, ID theft protection, and supplemental life/AD&D. Eligibility for all benefits programs is dependent on annual hours expectation, position status/level and location.

Wipfli offers flexibility for many positions to be performed remotely; please discuss your work preferences with your recruiter during the interview process.