Business Services Professional

Business Services Professional

University of Colorado Anschutz Medical Campus

Department: Pharmacology

Job Title: Business Services Professional

Position #00840771 – Requisition #37889

Job Summary:

The Department of Pharmacology is actively engaged in uncovering fundamental mechanisms of biological systems, so that they can be targeted and manipulated in a therapeutic context to treat or prevent disease. Our mission is to advance the field of Pharmacology through innovative and impactful research, and through training the next generation of scientists. While the classic definition of Pharmacology is the study of drugs, their toxicology, and their therapeutic use, we define pharmacology more broadly.

We are seeking applications for a Procurement, Travel, and Facilities Administrator. This position is an integral part of the Department of Pharmacology administration team. They will provide operational support with purchasing, facilities, procurement, and travel. This individual will serve as a departmental resource relating to all procurement and facility activities and policies. They will be part of a closely knitted administrative team who thrives under collaboration and a respectful work ethic.

Key responsibilities:

• Process reimbursements, purchase orders, standing purchase orders, invoice payments, move reimbursements, journal entries, cash deposits, warrant adjustments, payment vouchers, honorariums, travel requests, and travel arrangements using University systems such as Smartsheet, Peoplesoft, Concur, Christopherson, CU Marketplace and Corcentric systems
• Review and approve CU Marketplace carts submitted by Pharmacology laboratories daily.
• Purchase materials, office supplies, laboratory supplies, equipment, subscriptions, and registrations through CU Marketplace and travel/procurement cards.
• Maintain record of facility costs, service contracts, and equipment costs throughout each fiscal year.
• Ensure that expenditures and reimbursements are consistent with the missions and guidelines set by the university, state, sponsors, donors, and CU Medicine Bylaws and Operating agreements.
• Submits facility job requests, disposal requests, and custodial issues in a timely manner.
• Completes annual NIH-mandated space review in coordination with post-award admin and DFA (Webspace).
• Submits live space updates using Archibus and maintains departmental maps.
• Complete walk throughs of departmental space as needed for moves. Provide appropriate documentation and policies surrounding these processes.
• Provides back-up support for badge access, EMS reservations, and events.

Work Location: Onsite/Hybrid: This role is eligible for a hybrid schedule, but will start at five (5) days a week in person for the first several months. May require some after-hours and weekend work.

Why Join Us:

Located on the beautiful University of Colorado Anschutz Medical Campus, and near the Rocky Mountains, the Department of Pharmacology is housed in the Research 1 North and South buildings. We are one of six basic science departments on campus. The candidate will have the opportunity to help contribute towards the success of our rapidly growing Department. The department has continuously ranked among the top ten Pharmacology departments across the nation for NIH funding to individual researchers and academic institutions by the Blue Ridge Institute for Medical Research.

Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• 1 year of professional-level experience with duties in procurement, travel reimbursements, vendor relations, and monitoring expenses.

Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Previous experience working in higher education and/or basic science research.
• Previous experience working with Concur and Marketplace.
• Previous experience in Microsoft Word, Excel, Outlook, and Zoom.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Detail-oriented, responsible, conscientious in the observance of deadlines and fiscal policies.
• Ability to interpret and implement complex layers of policy.
• Demonstrated ability to create new processes and procedures independently and implement changes effectively and successfully.

How to Apply:

For full consideration, please submit the following document(s):

• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to Jennifer Orsund, jennfer.orsund@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $54,383 - $69,175. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.