Academic Service Senior Or Principal Professional (open Rank)

Academic Service Senior or Principal Professional (Open Rank)

The University of Colorado Anschutz Medical Campus is seeking applications for an Academic Services Professional, Education Coordinator. This full-time University Staff position will provide human resources, finance, and operational support to the Diagnostic Residency Program. This includes the recruitment process, overseeing the Residency scheduled based billing system, and executing day-to-day operational needs of the program.

Key Responsibilities:

• Recruitment Process 25%
• Establishes interview dates for residents; coordinates transportation to interview site.
• Coordinates interview day with faculty interviewers.
• Collects and assembles interview results.
• Oversees the Resident Match process: coordinates the faculty ranking session and submits the Match list online.
• Crafts and reviews letters of offer and acceptance.
• Compliance and Document Management 35%
• Maintain all documents of applicants if not covered by ERAS system for ease of retrieval.
• Maintains programmatic accreditation by following all rules and meeting all deadlines as outlined by the American Council for Graduate Medical Education (ACGME).
• Coordinates all required electronic recordkeeping and data processes for the Residency.
• Uses MedHub, the software required by the University of Colorado Graduate Medical Education (CUGME) office for resident reporting and record keeping.
• Compiles and maintains electronic files for residents and responds to all requests for confirmation of residency/letters of reference.
• Administrative Responsibilities 20%
• Represents the general radiology residency/fellowship programs on task forces and committees as requested by the Program Director and the Department Administrator.
• Attends Radiology Residency and Fellowship administrative meetings along with other educational meetings of the Department, including faculty and department meetings.
• Updates, distributes, and enforces the departmental policies and procedures.
• Manages software used for resident evaluations and other residency needs.
• Reconciles the residency billing system and resolves discrepancies, in collaboration with the Finance Manager and GME personnel.
• Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), Children's Hospital Colorado, the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), National Jewish (NJH) and others.
• Financial Responsibilities 20%
• Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting.
• Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
• Oversees residency billing and ensures that compensation and time collection are accurate.
• Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), Children's Hospital Colorado, the Denver Veteran's Administration Medical Center (VAMC), Denver Health Medical Center (DHMC), National Jewish (NJH) and others.

Principal Level: Work performed in addition to the duties listed above.

• Recruitment Process 25%
• Screens and evaluates applicants using program qualifications and ACGME criteria.
• Oversees the Resident Match process: coordinates the faculty ranking session and submits the Match list online.
• Compliance and Document Management 35%
• Administers pertinent State fiscal policies, State and CU Denver rules and procedures, and State and Federal laws and standards applicable to the Residency Program or business operations.
• Administers pertinent Graduate Medical Education policies, including rules and regulations promulgated by the national Residency Review Committee.
• Administrative Responsibilities 20%
• Develops reports for the Department, University and/or external partners in order to meet specific needs, such as: ACGME case studies, annual program evaluations, internal reviews, site visits, retreats, audits, etc.
• Financial Responsibilities 20%
• Collaborates with the Finance Manager and the Graduate Medical Education (GME) office to provide accurate data for a schedule-based billing system.
• Reconciles the residency billing system and resolves discrepancies, in collaboration with the Finance Administrator and GME personnel.

The principal professional acts as subject matter expert in compliance and document management for the residency program or as a subject matter expert in the recruitment process.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location: Onsite – this role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us: Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Senior Professional: Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional experience in an academic/healthcare or professional setting.
• Principal Professional: Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution. 3 years of professional experience in an academic/healthcare or professional setting.

Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in an academic environment, with an emphasis on the day-to-day management of business and administrative operations.
• Experience working with GME and or university software systems in an academic medical institution.
• Proven ability to manage multiple projects with multiple deadlines.
• Experience with clinical scheduling systems, AMION or Qgenda
• Experience in organizing large events.

Knowledge, Skills and Abilities:

• Outstanding written and verbal communication skills
• Meticulous attention to detail
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated time management skills.
• Ability to learn and use knowledge of regulations, policies and procedures as set forth by governing bodies to maintain compliance within the program.

How to Apply:

For full consideration, please submit the following document(s):

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Cindy Mansfield, Cindy.mansfield@cuanschutz.edu

Screening of Applications Begins: Screening begins immediately and continues until position is filled