Coordinator, Fiscal Facility And Trades Services

Facilities Coordinator

Location: Administration or As Assigned

Reports To: Office Manager, Facilities and Trade Services

FLSA Status: Non-Exempt

Salary Band: 4

Compensation: $49,035.00 - $68,650.00

The Facilities and Trades Department of the Operations Division plays the primary role in the maintenance and operation of all CMSD properties. The position of Coordinator, Facilities provides support in the day-to-day management of more than one hundred properties in the School District.

Essential Duties and Responsibilities

• Assimilates sensitive information as needed
• Reviews and creates purchase order/supplier contracts for materials and contracted services
• Reviews and processes invoices in a timely manner
• Manages and prepares reports for projects and tracks progress and report status in a timely manner
• Assists in the preparation of background documents and materials for presentations
• Exhibits good customer relations skills in answering phones, screening and responding to inquiries and requests from District officials, parents, students, media and other external customers.
• Assumes responsibility for calendar management, scheduling and arrangement of meetings/appointments and preparation of agendas for meetings
• Handles basic correspondence without supervision, including memos, letters and electronic transmissions to internal employees and external customers
• Organizes and supports day-to-day activities to ensure efficient office operations
• Screens and handles incoming and outgoing electronic communications
• Assembles highly confidential and sensitive information associated with Facilities and Trades vendors
• Oversees expenditures from the Trades budget and assists with vendor payments
• Implements District and/or Board of Education policies and procedures
• Performs all other duties as assigned

Qualifications

• A valid State of Ohio Driver's License is required.
• High School Diploma required
• 7-10 years of experience in Facilities
• Excellent oral, interpersonal, and writing skills
• Ability to work with other departments that affect the operation of the Facilities and Trades Department
• Knowledge of computer systems
• Familiarity with Excel to prepare spreadsheets
• Experience with Brightly work order system (preferred)
• Experience with Workday (preferred)
• Knowledge of the procurement process in the public sector

Working Conditions/Physical Demands

• Expected moving, walking, and standing consistent with an office environment and occasionally lifting up to 15 pounds
• While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms
• The employee is frequently required to talk and/or hear.
• Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is exposed to a normal office environment.
• Local travel may be required for training/meetings.

Note

The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.

EEO Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.