Office Assistant III - Public Works, Financial Operations Management

Office Assistant III

This Office Assistant III position reports directly to the Financial Program Manager for the Financial Operations Management Section of Public Works Business Services Office. This position provides accounting support to Solid Waste and other Public Works Divisions. The successful candidate will have knowledge of accounting principles including accounts payable and accounts receivable practices. Provides customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of, and ability to explain, department and County programs and procedures. Duties include processing accounts payable, requisitions, journal entries, routine research and analysis and other tasks as assigned. This position is represented by Local 307CO - Washington State Council of County and City Employees.

Qualifications

Education and Experience: Three to five years of responsible and advanced accounting and administrative support experience including the full range of office and support functions. Other combinations of education, experience and training that demonstrate the ability to perform the work will be considered.

Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.

Knowledge of: General office procedures and practices, technical and/or specialized functions; policies and procedures of the work unit; intermediate knowledge and skills in applicable computer applications; effective business correspondence including spelling, grammar and punctuation.

Ability to: Establish and maintain cooperative and effective working relationships; effectively select, supervise and motivate other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively in written form.

Selection Process: Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.

Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

First review of candidates will be October 20th. This recruitment may close at any time on or after the first review date with no additional notice.

Examples of Duties

Duties may include but are not limited to the following:

• Prior experience working in Accounts Payable - basic bookkeeping methods; reconciliation, expense reports, purchase card (P-card).
• Workday financial platform knowledge or experience a plus.
• Ability to enter data accurately and timely.
• Strong computer skills with proficiency in Adobe Pro, Outlook, Excel and Word.
• Ability to manage multiple projects with changing priorities and deadlines; critical thinking, decision-making, and problem-solving skills.
• Strong time-management, organizational, and prioritization skills.
• Willingness and ability to work cooperatively in a team environment while maintaining an independent body of work.
• Excellent interpersonal and communication skills, both orally and in writing.
• Gathers and compiles information and prepares journal entries, reports and analyses in response to problems or as assigned.

Salary Grade

Local 307.6

Salary Range

$25.10 - $32.63 per hour

Close Date

Open Until Filled

Recruiter

Rori Jones

Email: Rori.Jones@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services.

Employee Benefits and Additional Compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF). Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.