Operations Assistant - FTC (6 Months) (jr102218)

Event Operations Assistant

At Clarion, our people are at the absolute heart of what we do. We're proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our exhibitions and conferences.

If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.

The Opportunity:

We are looking for an Event Operations Assistant to support our Operations team in delivering a portfolio of world-class, industry-leading trade exhibitions: ICE, iGB Live! and iGB Affiliate. This role is ideal for a highly organized and methodical individual who enjoys variety in their work and thrives in a fast-paced environment. You will collaborate closely with internal teams and external stakeholders, while also having the autonomy to take ownership of your responsibilities.

With our events experiencing exciting growth and change, this is a fantastic opportunity for someone eager to join a brilliant team of professionals who foster a fun, supportive, and learning-driven environment. If you are passionate about tackling challenges; making an impact; and building on your skills, confidence and expertise in the exhibitions industry; we'd love to hear from you!

Key Responsibilities:

• Assist the wider Operations team to ensure that our events are run to the highest standards.
• Proactively share event operational information with other departments and stakeholders.
• Communicate show requirements/orders to suppliers and venues accurately, timely and to the allocated budget.
• Audit our floorplan and exhibitor lists to ensure our records are accurate.
• Liaise with our clients and partners to ensure their participation requirements are met.
• Undertake supplier or venue research.
• Coordinate team meetings.
• Coordinate travel and accommodation for the team, partners and speakers.
• Set-up and distribute onsite resources.
• Coordinate the delivery and collection of show freight.
• Register suppliers in our financial system (Workday), update budgets and raise purchase orders.
• Promote a positive Health & Safety (H&S) culture amongst suppliers and venue.
• Support the operations managers by collecting H&S policies, insurance and risk assessments.
• Maintain a tidy stockroom and ensure accurate inventory tracking.
• Oversee and manage our special events on-site to ensure seamless execution.
• Proactively complete ad-hoc tasks assigned to you by the wider Operations team.
• Produce an individual post show report of issues that arose, lessons learnt and proposed improvements for future shows.