Part Time Administrative Office Support

Part Time Administrative Office Support

The Saint Charles Parks and Recreation Department has a job opening for a part time clerical position averaging 20 hours per week to perform administrative office and clerical tasks under the direction of the Parks and Recreation Administrative Coordinator.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Receives and routes incoming telephone calls. Takes and relays messages. Provides information to customers or refers to appropriate person or agency. Greets and assists customers.
• Processes park facilities use permits, reservations and payments using specialized parks & recreation software.
• Processes program registrations and payments using specialized parks & recreation software.
• Prepares invoices for payment and performs associated data base responsibilities.
• Collects information and prepares reports
• Maintains office supply inventory.
• Assists in preparing Parks and Recreation Board meeting materials.
• Prepares and posts schedules for facilities use.
• Prepares and records contracts, opens in-coming mail and photocopies, sorts and files documents, forms, correspondence, etc.
• Enters information in Tyler administrative software for invoicing and revenue collections.
• Uses Excel to prepare reports and track data.

Minimum Training and Experience Required to Perform Essential Job Functions

• High school diploma or equivalent, with two to three years' experience in an office setting with knowledge, skills and abilities. Must have high level of accuracy in data entry and ability to multitask in busy environment. Must be proficient with Microsoft Office Suite of Products. Must be able to quickly learn new software packages. Strong interpersonal and communication skills with a customer-focused mindset. Prior experience in Parks & Recreation, customer service and registration/payment processing a plus.

How to Apply:

Online employment applications can be accessed on our City Website: www.stcharlescitymo.gov

The City of Saint Charles is an Equal Opportunity Employer and participates in E-verify