Senior Analyst, Service Desk Operations (vendor Management Specialist)

Senior Analyst, Service Desk Operations (Vendor Management Specialist)

The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective. MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities.

The MOCS Director serves as the City Chief Procurement Officer. MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Senior Analysts may conduct all duties relevant to Analysts in their assigned division and demonstrate an advanced level of expertise. Senior Analysts assume increased responsibilities and may train and provide ongoing support to other Analysts. All MOCS Analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Senior Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders. The Service Desk unit is part of the central services group at MOCS. The team is both responsible for ensuring that all MOCS stakeholders have access to the most current information and driving best practices related to sustainable knowledge acquisition and skills building. The Service Desk unit operates as a central service desk for vendors, agencies, and the community, responding to incoming inquiries - through our ticketing system - related to MOCS systems as well as procurement and contracting processes, while providing support for screening and onboarding vendors to technology platforms, helping to maintain learning resources, and implement a variety of proactive communications strategies. All Analysts aim to provide clear, accurate and timely information to stakeholders, coordinating responses across various operational and technical teams, documenting and partnering to resolve any issues which inhibit task completion or the overall success of critical initiatives.

Service Desk Operations is seeking a Senior Analyst / Vendor Management Specialist. Duties include:

• Performing delegated and assigned tasks in PASSPort for account requests, enrollment disclosures, HHS and Discretionary Prequalification Applications by individuals and companies;
• Reviewing, analyzing, and verifying information associated with account requests, enrollment disclosures, and prequalification applications. Request additional information from vendors and government agencies to clarify and confirm sufficiency of disclosures;
• Communicating results of account request, prequalification application, and enrollment reviews internally through written summaries and externally to vendors through email and by phone;
• Appropriately documenting review and progress on activities in the PASSPort system and out of the system. As needed, record user interaction and categorical data in designated customer services platforms, e.g. JIRA;
• Communicating with stakeholders using various platforms such as email, phone and screensharing;
• Troubleshooting issues by utilizing materials, research, creative thinking and problem-solving skills;
• Determining when issues should be referred to peers or other units and/or escalated to managers;
• Identifying opportunities for and assist in implementing improvements to processes and protocols;
• Contributing to the design and testing of system modifications;
• Assisting team members with complex or novel issues;
• Co-hosting team meetings, tracking notes and action items;
• Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management;
• Participating in special projects, as assigned.

Preferred Skills:

• Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility:
• Strong writing skills needed
• Meet deadlines and work independently while paying close attention to details;
• Establish relationships quickly and maximize positive team dynamics;
• Succinctly and effectively communicate verbally and in writing;
• Accurately and consistently document data on stakeholder experience and escalate critical issues;
• Analyze data and summarize research to support ongoing improvement in operations and service;
• Educate stakeholders about various procurement and government operations topics and tools;
• Engage and support stakeholders through all phases of procurement and change;
• Excellent interpersonal skills with proven ability to effectively interact with a wide variety of internal and external stakeholders;
• Proficient in MS Word, Excel and PowerPoint.

To best serve the City we represent, Mayor's Office of Contract Services (MOCS) seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect. MOCS recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at disabilityaffairs@mocs.nyc.gov or 212-298-0800 to request an accommodation.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.