Operations Coordinator

Operations Coordinator

The Operations Coordinator will be a member of the Borough President's Operations Team reporting to the Director of Operations (DO). The Operations Coordinator will collaborate with the DO in overseeing the day-to-day activities of the agency, ensuring that the office and staff have the tools necessary to succeed. The selected candidate will support facilities management, space use, onboarding, internal/external events, A/V and salvaging. The Operations Coordinator will play a key role in helping the agency maximize efficiency and effectiveness and will collaborate with colleagues while working closely with the Department of Citywide Administrative Services (DCAS) and other relevant New York City agencies. The ideal candidate for this position is flexible, an excellent problem-solver, and extremely proactive. The Operations Coordinator will be responsible for the following:

• Supports agency departments with event logistics, including A/V, furniture setup and breakdown
• Supports with responding to internal facilities requests and escalates issues as needed.
• Supports with agency furniture inventory via Inventory management software and organizes building storage areas to ensure easy access and inventory control.
• Supports office furniture procurement as well as process for overall preparation for yearly facility and supply audits.
• Coordinates vehicle movement, including parking, relocation, and drop-off/pick-up at auto service providers.
• Handles off-site pickups and deliveries of documents are essential to agency operations.
• Coordinates building deliveries, including water supply, office supplies, and vendor shipments.
• Assist with onboarding new employees, including setting up workspaces, providing supplies and access.
• Conduct regular walkthroughs to ensure all areas are tidy and items are properly stored while monitoring and enforcing safety, security, and compliance protocols.
• Other duties and Ad Hoc projects, as assigned by the Director of Operations.

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.