Human Resources Representative

Human Resources Representative

**This is a temporary position with an 18-month duration** The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need. The selected candidate will assist with various administrative tasks included but not limited to:

• Provide support to HR functions including recruitment, employee relations, leave management, and payroll processing, ensuring smooth and efficient HR operations.
• Assist in reviewing candidate qualifications, forwarding qualified resumes to hiring managers, and coordinating interview schedules.
• Schedule HR meetings, training sessions, and departmental conferences, including Step 1 and Step 2 interview panels.
• Support employee onboarding and offboarding processes, ensuring accurate data entry and record keeping within HR systems such as NYCAPS, CHRMS, and PMS.
• Assist in processing various employee leave requests, including sick leave, FMLA, jury duty, blood donations, and absence reports.
• Assist with payroll-related tasks, including Citytime entry corrections, overtime approvals, and manual data updates.
• Prepare confidential HR reports, documents, and correspondence, ensuring data accuracy and compliance with organizational policies.
• Maintain and update employee records, including personnel files, leave documentation, and HR system data.
• Facilitate communication with relevant departments and external agencies to coordinate employee training, development programs, and compliance activities.
• Support recruitment efforts by coordinating outreach events, job fairs, and candidate communications.
• Assist with special HR projects and initiatives, providing administrative support as needed.
• Perform additional duties to support departmental objectives and improve HR service delivery.

SPECIAL NOTE: Selected candidates will be required to provide a DNA sample by swabbing. This position has been identified as essential. During emergency events, essential positions may require 24-hour availability.

WORK AUTHORIZATION: Authorization to work in the United States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.