Director Of Operations And Administration

Director of Operations and Administration

The Agency You'll Join: In November 2022, New York City voters overwhelmingly approved three ballot proposals that put racial equity and justice at the heart of city government, including a new Commission on Racial Equity (CORE). The first of its kind in the nation, the new Commission on Racial Equity is a new independent 15-member commission responsible for engaging diverse communities to guide and assess the City's racial equity planning process. CORE provides accountability for New Yorkers, regularly evaluating the City's progress on its racial requirements and goals. CORE will be composed of diverse New Yorkers with equity expertise and/or relevant lived experience, serving as a conduit to bring historically excluded communities and voices into government decision-making. The Team You'll Work With: CORE is an independent commission composed of 15 commissioners, including one Chair & Executive Director, jointly appointed by the Mayor and New York City Council Speaker. Other CORE commissioners will be appointed by the Mayor, City Council Speaker, City Comptroller, and Public Advocate. City officials appointing commissioners to CORE are required to consider individuals that represent or have advocated for historically excluded voices, including people with lived experience of marginalization and individuals who have never served on a government board or commission before. The Commission staff will be responsible for executing the day-to-day mission and establishing its path to success. They will take the vision of the Chair & Executive Director and the Commissioners and translate it into action strategies and plans that implement accountability for racial equity in the city. Like the Commission itself, the Commission's staff aims to be representative of New Yorkers from all communities and walks of life. Staff will bring an accountability mindset into their work, ensuring that they are collaborating with city agencies and also voicing public concerns. The Problems You'll Solve The Director of Operations and Administration reports directly to the Chair & Executive Director and leads the administrative and operational components of the commission's work. You will lead the Commissions work in the following areas: Operations and Administrative Strategy - The Commission on Racial Equity is seeking an experienced and highly detailed senior leader to lead the Commissions Personnel, Budgetary, Procurement, IT and Facilities functions. In this role the Director will manage 3-4 staff members and oversee all personnel, administrative and operational functions for the Commission. Interagency Collaboration - The Director of Operations and Administration will work with other city agencies which include: DCAS, OTI, DORIS,etc,. The Director will need to be comfortable working with both the Mayor's Office of Management and Budget (OMB) and with the City Council to continue to ensure the appropriate budget for this independent Commission. Organizational Leadership – The Director will be responsible for the employee lifecycle which includes Hiring, Onboarding, Offboarding, Terminations, Resignations and Performance reviews. The Director must also be comfortable supporting ongoing cross functional teams, and Professional Development pathways for employees. The Director will ensure that the Commission's practices align with its fundamental values and serve as an advisor and support to the Chair & Executive Director.

Responsibilities Leads the Administration and Operations team; a team of 3 people. Manages the flow of information to the Chair and Executive Director for maximum efficiency. Apprise the Chair and Executive Director of emerging operational issues and propose solutions. Engage in short- and long-term planning for the Commission's operations. Serves as the Chief Administrative Officer (CAO) & Agency Personnel Officer (APO) Conducts oversight of including advising employees on agency and city policies and benefits. Oversees all finance, budgeting, contracting, and compliance strategy and implementation. Manages the Commission's submissions to OMB for each Financial Plan; ensures the proper execution of funding requests to OMB, including budget and headcount modifications Develops and implements the Commission's overall strategy for operations, personnel, budgeting, daily HR operations, contracting, Employee lifecycle, facilities, IT, and other administrative essentials. Oversees the budgetary needs, expenses, and allocations of all new as well as ongoing projects. Manage the Commission's use of the City's procurement platform, PASSPort Maintains projected payroll expenses, timekeeping, and oversees budget expenses for the agency's day-to-day functions. Issues standardized operating policies and procedures; ensures compliance with citywide rules and oversight agency regulations and guidelines. Coordinate interagency communications and follow-up with city agencies, and representatives from all branches of government. Ensure intra-office coordination on office operations and promoting positive and efficient relationships through coordinating team building activities. Recommends divisional policies, procedures, and operational methods ensuring that high standards and quality output are achieved and maintained. Provides protocols for and manages other Commission administration needs, including event operations, transportation, translations, vendor relationships, etc. Embeds DEI and anti-racism practices and tools into the everyday functioning of the Commission.

About You Commitment to racial equity and are seeking a values-aligned role that involves significant creativity and challenge. Proven experience leading the Human Resources and Budget functions of an NYC Agency Knowledge of City Personnel, Payroll and Timekeeping procedures and Policies Senior or executive leadership experience. At least six (6) years of professional experience, including at least four (4) years of operations and administrative experience, preferably including budgeting, staffing, and procurement. Experience supervising operations staff, including at least two (2) years total experience managing staff. Demonstrated experience creating strategic plans and operationalizing those plans towards success. Familiarity with City EEO, Labor Relations, Management Policies. Proven knowledge of NYC Personnel systems, including: NYCAPS, CHRMS, RMDS, PMS, CityTime, PRISE, Pi Admin, E-Stubs, Workers Comp Familiarity with Comptroller Directives, Procurement Policy Board Rules and DCAS Purchasing Guidelines. Candidate must have experience working with FMS2, FMS 3 and Passport. Experience working hand in hand with senior leaders as well as making executive level decisions. Previous experience working on behalf of racial equity causes or alongside community organizations serving BIPOC New Yorkers is highly preferred. Penchant for plain language. Experience working with vendors is required. Relevant formal education can be helpful, such as in public administration, public policy, communications, accounting, IT, etc. Demonstrated commitment to diversity, inclusion, equity, and accessibility. A background of living in, working within, or growing up as a member of communities facing historical oppression will contribute to your ability to guide the planning process. Demonstrated commitment, competency and strong familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, or Pacific Islander communities in New York City, or other marginalized groups. Demonstrated history of building relationships for your team to enable execution of a strategy that extends beyond the Office. Technical skills or project management skills are a necessity. Candidate must be able to work independently and lead others Well-Organized with excellent attention to detail Ability to work well under pressure and manage multiple projects at once. Salary The Commission on Racial Equity's compensation package includes a market competitive salary and exceptional benefits. Our cash compensation range for this role is $105,000 -$125,000. Final offers may vary from the amount listed based on candidate experience and expertise, and other factors. Equal Opportunity | Diversity Equity & Inclusion Statement The Commission on Racial Equity is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The Commission upholds diversity in backgrounds and in experiences that is reflective of the city it serves. Applicants of all backgrounds are strongly encouraged and welcome to apply. If you are a qualified individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.