Deputy Chief Of Administrative Services

Deputy Chief Of Administrative Services

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

Major Responsibilities - Under supervision, with wide latitude for independent initiative and judgment, assist the Chief of Administrative Services with the planning and coordination of human resources activities for the borough of Brooklyn.

Draft job vacancy notices and provide support for the scheduling and coordination of panel interviews. Assist with the hiring of seasonal employees and demonstrate proficiency in Salesforce. Work closely with managers to ensure employees are hired and deployed as needed. Schedule appointments for candidates to complete pre-employment forms and review content of forms.

Track borough personnel changes and monitor district headcount changes. Provide administrative support for the Parks Opportunity Program (POP) and track weekly POP headcount for the districts. Train and supervise staff in completing tasks. Plan and coordinate human resource activities including recruitment, hiring, onboarding and performance evaluations.

Serve as a liaison to other divisions including Human Resources, Payroll & Timekeeping, Benefits, Labor Relations, Diversity, Equity, Inclusion and Belonging (DEIB), Purchasing, Law Department, and Telecommunications. Assist with resolving City Time issues. Provide support for the coordination of compliance with mandatory trainings and communication of announcements, opportunities, and employee recognition requests and events to Borough Staff. Assist with coordination of employee wellness initiatives and blood drives. Encourage maximum participation and support from colleagues and employees. Maintain accurate records, prepare reports, perform filing and oversee records retention. Directly assist the Chief of Administrative Services with all administrative duties. Perform other duties as needed to support borough operations as assigned by the Chief of Administrative Services. Represent the Agency and division at meetings, hearings and other events. Communicate clearly and effectively with all levels of management. Supervise the office in the Chief's absence. Work Location: Brooklyn