Administrative Associate Support

Administrative Associate Support

The selected candidate will be offered a salary between $53,370.00 - $61,376.00. This position is only open to candidates who are permanent (not provisional) in the civil service title of Principal Administrative Associate. The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community. The Office of the First Deputy Commissioner (OFDC) plays a significant role in implementing agency goals and carries out ACS' mission to foster a collaborative, community-based, integrated approach to child and family safely, permanency and well-being. The First Deputy Commissioner serves as the Commissioner's senior delegate and represents the Commissioner when necessary. The Office of the First Deputy Commissioner includes the Nicholas Scoppetta Children's Center (NSCC), Office of Public-Private Partnerships (OPPP), Office of Equity Strategies (OES), Office of Child and Family Health (OCFH), Faith-based Services, Parent Advocacy Council, and the Senior Advisor to the Medicaid Redesigned Unit – Transitional Medicaid Unit (TMU). The Administrative Support staff will report directly to the Program Director and will process Medicaid applications in WMS for youth who are final discharged through "return to parent", adoption or KinGAP. The Administrative Support responsibilities include, but are not limited to:

• Process Medicaid applications in WMS for youth who are final discharged through adoption or KinGAP.
• Process Transitional Medicaid applications for youth who have been discharged or aged out of care.
• Recertify annual coverage for adopted and KinGAP youths.
• Track and resolve daily error reports to identify systemic errors in WMS.
• Enter changes to demographic information for youth exiting and entering care.
• Collaborate with the PAA2, Administrative Manager, and the program Director to ensure that all youth exiting foster care has adequate Transitional Medicaid coverage.
• Support in managing the department's mailbox and respond to inquiries in a timely manner.
• Research information using WMS, eMedNY, and CONNECTIONS.
• Support the program director with special projects or initiatives as needed.

Additional Information: Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

Qualifications:

• 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.