Administrative Specialist I (park And Recreation - Non - civil Service)

Administrative Specialist I

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Job Summary

Performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions to include maintaining filing systems, and performing internal administrative support work, accounting, contract development, and accounts payable/receivable. Works under general supervision with moderate latitude for the use of initiative and independent judgement.

Job Description

The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Essential Functions

• Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
• Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
• Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
• Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
• Assists in the preparation of presentations for administrative hearings.
• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
• May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
• Performs any and all other work as needed or assigned.

Knowledge and Skills

• Knowledge of office practices and administrative procedures.
• Knowledge of customer service techniques to resolve problems and issues.
• Skill in standard office equipment and software.
• Ability to implement administrative procedures and to evaluate their effectiveness.
• Ability to coordinate, lead and train others.
• Ability to interpret rules, regulations, policies, and procedures.
• Communicating effectively verbally and in writing.
• Establishing and maintaining strong working relationships.

Minimum Qualifications

Experience

• Three (3) years Administrative Support experience involving two (2) or more of the following: - Accounts Payable/Receivable - Correspondence/Publication Preparation - Procurement - Budget Analysis/Preparation - Contract Administration - Policy/Procedure Development - Records Management and/or Report Writing - Financial Management

Education

• High School Diploma or GED.
• An Associate Degree in any field plus one (1) year of the specified experience will meet the education and experience requirements.
• A Bachelor's Degree in Business, Education, or Social Science field will meet the education and experience requirements.
• A Bachelor's Degree or higher in any field other than those stated above, plus one (1) year of the specified experience will meet the education and experience requirements.
• A Master's Degree or higher in Business, Education, or Social Science field will meet the education and experience requirements.

Salary Range

$23.68 - $26.61

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.