Chief Of Fiscal Services II (NCS) - Baltimore City Fire Department

Chief Of Fiscal Services II

This is a non-civil service position. Salary range: $93,622.00 - $149,726.00 annually. Salary: commensurate with education and experience.

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops.

Agency Description

The Baltimore City Fire Department is a diverse and evolving extension of the community, committed to providing excellent service to all those we serve in a professional and humanitarian way. We pledge to protect lives, property, and the environment through a safe, effective, and timely response. We take an innovative approach to providing emergency medical services, fire suppression, rescue operations, emergency communications, fire prevention, community outreach, public education, and other essential services. All members of the Baltimore City Fire Department are committed and dedicated to professionalism, integrity, accountability, and respect for all humankind.

Job Summary

The Chief of Fiscal Services II is an executive-level position that directly works with many City Agencies, including but not limited to the Fire Agency Administration, the City Finance Director, the Bureau of Budgets and Management Research, City Procurement, the Bureau of Accounting, Payroll and Services, the Board of Estimates, and the Comptroller's Office.

The Chief of Fiscal Services II plays an integral role in monitoring, managing, analyzing, compiling, and reporting on all fiscal operations within the agency in accordance with all applicable statutory procedures and regulations. This role plays a critical role in advising Agency Officials responsible for substantiating all the institutional targets that are met and adhering to authorized appropriations.

In addition to overseeing budget preparations, invoicing, and procurement, the Chief of Fiscal Services is responsible for the selection, training, and supervision of fiscal employees relating to accounts payable/receivable, payroll, grants, and purchasing. The Chief of Fiscal Services II provides guidance and training to Fiscal staff on complex fiscal transactions, policies, and procedures, in addition to providing technical expertise and direction for the purposes of adhering to employee growth and agency guidelines.

Essential Functions

• Compiles data and prepares agency fiscal budget; monitors and approves budget expenditures. Prepares cash flow projections and determines budgetary impacts; makes recommendations to senior management staff
• Monitors, evaluates, and enhances current fiscal solvency, effectiveness, and efficiency of the Agency; develops, implements, analyzes, and provides technical assistance to administrators concerning fiscal plans, goals, objectives, and strategies
• Facilitates and leads the preparation of cash flow projections to ensure adequate funds are available to meet obligations.
• Represents the agency along with the Director when called upon, before the City's Board of Estimates and the City Council, on behalf of the Agency Director and/or matters including, but not limited to, budget submissions, spending authority requests, and other financial matters.
• Serves as the point of contact with City Audits and all external auditors; coordinates responses to any audit requests and findings, as well as implements changes to improve processes as needed
• Responsible for timely responses for all pending City, State, or Federal legislation that requires a financial analysis and a fiscal note as to the impact of the action requested on the Agency and the City of Baltimore.
• Participates in and contributes Agency knowledge and experience during contract negotiations in conjunction with fire employee unions on an as-needed basis, regarding feedback on data and analysis for proposals that have a fiscal impact
• Participates in committees, task forces, and special assignments as requested
• Provides direction and oversight for the Agency Payroll Manager, Grant Accounting, Procurement with Agency Administration and Coordinator, also Telecommunications, to include the following tasks
  • Workday system for processing invoices and distributing them to the appropriate personnel.
  • Assigns security roles for the agency in Workday.
  • Approves all requisitions and receipts in Workday.
  • Monitors EMS revenue monthly.
  • Oversees Workday to check payroll and approves biweekly.
  • Scheduling check on agency staffing software & Workday.
  • Investigates pay issues and resolves with Central Payroll and City HR.
  • Grant approval application and reports for all funding sources.
  • Monthly PCard and Agency Travel Card statement reconciliation on Workday.
  • Telecommunication direction for all desk and mobile phone devices for the agency.

Minimum Qualifications

Education: A bachelor's degree is required, and a master's in public finance administration is preferred.

AND

Experience: Have eight to fifteen years of experience in public finance, which is preferred, along with experience working with union representatives and public officials.

Physical Demands: Must be able to work in a standard office setting and use standard office equipment, including technological devices; to communicate with individuals at various colleges and meeting sites; the ability to understand and comprehend written and electronic materials; and the ability to receive, review, and respond to communications in person, before groups, and over and through various media. This is primarily a sedentary office classification, although movement between work areas may be required. Positions in this classification occasionally may need to physically reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Environmental Elements: Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Knowledge, Skills, & Abilities:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of management and supervision
• Public agency budget development and general principles of risk management related to the functions of the assigned area
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs, principles and practices of public agency administration
• Principles and practices of accounting, public finance administration and budgeting, auditing, and reconciliation
• Thorough understanding of technology systems, practices, applications, and their use through best practices to improve the delivery of financial information, transactional processing, and to continue simplicity and ease of use of new and/or revised systems
• Must have a strong knowledge of, and proven experience with, Workday software application financial functions
• Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures
• Modern office practices, methods, computer equipment and applications related to the work.
• Collective bargaining for unionized employees that creates an environment of trust and respect
• Human relations concepts, skills, and change management concepts to improve employee performance through communication, team building, and conflict resolution.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a mandatory six-month probation.

Financial Disclosure

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer,