[25395] Operations Coordinator

Operations Coordinator

We are seeking a proactive and highly organised Operations Coordinator to act as the central support hub for our growing Australian team. This is a fantastic entry-level opportunity for someone who loves variety, is eager to learn, and thrives on making things happen.

Reporting directly to the Managing Director, you will be the go-to person for our team, ensuring our offices run smoothly, our new hires feel welcome, our events are a success, and our team stays connected. This role is the critical link that supports our people and enables our operational success across Australia. This position is based in our Brisbane office with a hybrid model, requiring 3 days per week in the office. We are open to this being a full or a part time (4 days per week) position.

Key Duties:

• Office Management: Oversee day to day operations across our Brisbane, Sydney, and Melbourne offices, including supplies, facilities, mail, and supplier coordination;
• IT & Onboarding Support: Manage local laptop inventory, coordinate new starter equipment setup, and provide basic on the ground IT support in partnership with the global IT team;
• Team & Culture Engagement: Work closely with HR and leadership to support a positive team culture through events, recognition initiatives, and staff engagement activities;
• Event & Marketing Support: Assist with the planning and execution of internal events, marketing activations, and conferences, including logistics, supplier coordination, and on-site support;
• Travel Coordination: Book domestic and international travel, accommodation, and transport for team members, and manage travel itineraries and changes; and
• General Administration: Support finance with office-related invoicing, ensure WHS compliance, and provide ad-hoc administrative assistance to the Managing Director.

About You:

• Incredibly Organised: You are a master of to-do lists, can prioritise effectively, and have a keen eye for detail. Nothing falls through the cracks on your watch;
• A Proactive Problem-Solver: You don't wait to be told what to do. You see a need, take initiative, and find a solution;
• A People Person: You are approachable, helpful, and genuinely enjoy supporting your colleagues and building positive relationships;
• Tech-Savvy: You are comfortable using the Google and Microsoft Office Suite and can learn new software (like online tools) quickly;
• Adaptable: You thrive in a fast-paced environment where priorities can change. You can juggle multiple tasks and wear many hats.
• An Excellent Communicator: You have clear and professional communication skills, both written and verbal.
• This is an entry-level role, so no extensive experience is required. A background in customer service, retail, or hospitality is highly regarded.
• Must have full working rights in Australia.