Administrative Operations Coordinator - Remote Eligible

Remote Executive Assistant

Charter School Business Management (CSBM) is headquartered in NYC; this position is remote. We operate in FL, NC, NJ, NY, and TX.

Why Join Us:

We believe our team members are our greatest company asset and value them as such! Our staff are all strong team players who thrive in an entrepreneurial environment.

CSBM believes every child deserves a quality education. Recognizing the potential of the charter school movement to remedy our country's educational inequalities, we are dedicated to empowering the charter sector with financial education, services, and resources. Our clients work tirelessly to provide great opportunities for the students they serve, and we are committed to helping them succeed!

Key Responsibilities:

• Manage complex calendars, schedule meetings
• Prepare reports, presentations, and correspondence for executive leadership
• Handle confidential information with discretion
• Serve as a liaison between executives and internal teams

Project Management:

• Lead and coordinate projects related to firm operations, client management, and internal process improvements
• Track deadlines, deliverables, and key performance metrics
• Collaborate with different departments to ensure timely execution of projects
• Identify and implement process enhancements to improve efficiency

Operational Support:

• Assist in managing budgets, vendor relationships, and office operations
• Organize and maintain documentation, policies, and standard operating procedures

Qualifications:

• 5+ years of experience as an Administrative Assistant, Project Coordinator or Operations Coordinator in a nonprofit/mission-driven organization, preferably in an accounting, finance, or professional services firm.
• Prior Staff Management Experience required!
• Proven project management experience, with the ability to oversee multiple projects simultaneously.
• Proficiency in Microsoft Office Suite, project management tools (Asana, Trello, Monday.com), and CRM software.
• Experience with workflows required!
• Strong organizational and time management skills with acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively solve problems.