Document Controller & Administrative Support, Jordan

Document Controller & Administrative Support, Jordan

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Job Description

Role Summary The Document Controller will support the Ministry of Water and Irrigation in managing project documentation and provide administrative and logistical assistance to the project team. With regards to the administrative scope, this relates to the project only and will be carried out in coordination with the Ministry and CDM Smith processes. Duties include document preparation, travel arrangements, hotel bookings, meeting coordination, and other administrative duties.

• Document Control Support
  • Assist in preparing, registering, and maintaining project documentation.
  • Support document version control and distribution.
  • Maintain records of correspondence, revisions, and approvals.
  • Work with cloud-based DMS platforms (e.g., Aconex, SharePoint, Procore).
  • Coordinate with Client and Project Company Document Controllers.
• Administrative & Logistics Support
  • Arrange travel, transportation, and accommodation for project staff and visitors.
  • Coordinate hotel reservations, meeting venues, and logistics.
  • Support meeting preparation (agendas, materials, minutes).
  • Maintain office filing systems and supplies.
  • Handle correspondence, calls, and admin inquiries.
• Reporting & Coordination
  • Track action items and pending documents.
  • Assist in preparing letters, memos, and presentations.
  • Deliver accurate and timely translation of written documents, provide interpretation services during meetings to ensure clear and effective cross-language understanding when required.

Minimum Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or related field. • Well demonstrable computer skills. A computer driving license is an advantage • Minimum 3–5 years' experience in document control or administrative support, preferably in large infrastructure/EPC projects. • Proficiency in Arabic and English (written and spoken). • Strong organizational skills with attention to detail.

Background Check and Drug Testing Information

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Business Unit

ISU

Group

IDG