Operations Team Assistant – IFM Investors Portfolio

Operations Team Assistant – IFM Investors Portfolio

We have an excellent opportunity for an Operations Team Assistant to join our high-performing team on the IFM Investors account. This permanent part-time role (3 days per week) offers the perfect blend of flexibility, meaningful responsibility and long-term stability. We require you to work on Mondays, but you can choose the other days!

You'll support our leadership and wider team by coordinating documentation, reporting, expenses and day-to-day operational administration across a national portfolio. This role suits someone organised, proactive and looking to continue growing their skills within a supportive property environment.

The Opportunity

• Provide full administrative support to the Portfolio Support Manager and broader IFM team
• Draft, review and prepare correspondence, reports, presentations and key documents
• Prepare and format agendas, minutes, monthly reporting and distribution packs
• Manage expense reconciliations and maintain credit card transaction registers
• Coordinate meetings, team events, client functions and assist with conference logistics
• Arrange travel and accommodation, ensuring accurate records are maintained
• Assist with onboarding and offboarding processes
• Maintain portfolio document management systems and ensure accurate, up-to-date filing

About You

• Strong proficiency across Microsoft Office - Word, Excel, Outlook, PowerPoint
• Administration or coordination experience within a fast-paced environment
• Excellent communication and customer-service capability with all stakeholder levels
• High attention to detail and accuracy in reporting and data entry
• Strong organisational skills with the ability to prioritise competing tasks
• Proactive, dependable and confident working with minimal supervision

Why join us?

• Genuine work-life balance with a stable 3-day-per-week role
• Career development pathways and structured learning support
• Industry-leading parental leave
• Be part of a successful, high-performing operations team
• Join a respected global organisation with national growth opportunities
• Certified Family Inclusive Workplace, supporting flexibility and wellbeing

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We welcome and encourage First Nations People to apply. Be inspired to elevate your career to new heights. We look forward to hearing from you! #WeAreCBRE

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider. Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.