Contract Support / Facilities Administrator

Contract Support / Facilities Administrator

Are you an experienced and driven Contract Support / Facilities Administrator ready for a challenging role within a new, large-scale account of CBRE GWS in the Netherlands? This is your opportunity! CBRE Global Workplace Solutions is looking for three Facilities Administrators to support the locations of a major new client in the Netherlands with locations in Amsterdam, The Hague, and Assen.

CBRE Global Workplace Solutions (GWS) is a global leader in Integrated Facilities Management. We manage the workplaces of leading organizations and strive for optimal efficiency and satisfaction. For a new, prestigious account with locations in Amsterdam, The Hague, and Assen, we are looking for a senior Contract Support / Facilities Administrator to strengthen our team.

What will you do? As a Contract Support / Facilities Administrator, you will be a crucial link within our team. You will be responsible for supporting the contract management process and ensuring the efficient administrative handling of facility management tasks. Your responsibilities include:

• Contract management: Supporting the drafting, management, and monitoring of contracts with suppliers and subcontractors.
• Invoice processing: Checking, processing, and archiving invoices, and ensuring correct accounting.
• Budget management: Supporting the budgeting, monitoring, and reporting of the financial performance of the contract.
• Reporting: Generating reports and analyses to support contract management and operational activities.
• Data management: Ensuring the accurate and up-to-date recording of data in the systems.
• Communication: Acting as a contact point for suppliers, subcontractors, and internal stakeholders.
• Support team: Supporting the team with administrative tasks and ad-hoc projects.
• Facilities Administration: Performing administrative tasks related to the facility service, such as managing access passes, reservations, and communication.

What do you bring? You will have:

• Minimum of a MBO+ or HBO degree in a relevant field (e.g., Facility Management, Business Administration, Administration).
• Minimum 3-5 years of relevant experience in contract support, facility management, or a similar administrative role.
• Extensive knowledge of contract management processes and principles.
• Experience with invoice processing and budget management.
• Good proficiency in Microsoft Office (Excel, Word, Outlook) and experience with ERP systems (preferably SAP).
• Excellent communication skills, both verbally and in writing, in Dutch and English.
• Proactive work attitude, results-oriented, and able to work independently and prioritize.
• Flexible and stress-resistant, able to switch between different tasks and priorities.
• Affinity with the facilities sector.

What do we offer you? We offer:

• Salary up to €48,000 gross per year, depending on knowledge and experience;
• Laptop and phone;
• Fixed pension plan and optional collective health and home insurance;
• 8.33% vacation pay, 25 vacation days (based on full-time employment), up to 10 vacation days purchasable and a health bonus after 1 year of not being sick;
• 12 ADV days based on full-time employment;
• Extensive development opportunities through the GWS Academy or external trainers;

About CBRE Global Workplace Solutions

CBRE is an international real estate and housing advisor with all real estate expertise in-house. CBRE Global Workplace Solutions is a global leader in integrated technical, facility, real estate, and project management. We make our clients' real estate portfolio and employees excel. We believe that creating an optimal workplace adds value, such as higher productivity and healthier employees. With a background in engineering, facility management, real estate, or project management, you will naturally find an inspiring work environment at Global Workplace Solutions, where you can work at the highest level with large, national, and international clients.

At CBRE GWS, we strive for an inclusive work culture. We believe that diversity and equality within our teams lead to higher productivity. This is reflected in our RISE values: Respect, Integrity, Service, and Excellence, which form the core of everything we do. These values form the basis of our commitment to an environment where everyone feels respected and valued, where integrity is paramount, and where service-oriented and excellence are encouraged. At CBRE, we provide all individuals with equal opportunities to grow and contribute to our success. Our commitment to inclusion and diversity is not only a social duty but also a strategic choice that strengthens and grows our organization.