Admin Services - Senior Analyst

Admin Services- Senior Analyst

When you join CBRE Business Services Organization (BSO), you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. At CBRE- Business services Organization (BSO), we are dynamic problem solvers and forward-thinking professionals who create significant impact. CBRE Business Services Organization (BSO), our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people and you have the opportunity to realize your full potential.

Job Title – Admin Services- Senior Analyst

About the Role:

We are seeking a dynamic and results-oriented Vendor Management and Procurement Specialist to lead all vendor and procurement-related activities for the Business Services Organization (BSO) Center based in Hyderabad. This role will report directly to the Senior Manager – Chief of Staff, Center Management and will be responsible for vendor management, contract negotiations, procurement analytics, and operational excellence.

What You'll Do:

Procurement Strategy and Operations

Develop and implement a comprehensive procurement strategy aligned with BSO objectives.

Manage end-to-end procurement activities, including vendor selection, negotiation, and contracting.

Ensure timely and cost-effective procurement of goods and services while maintaining quality standards.

Track and monitor procurement KPIs to measure performance and identify opportunities for process improvement.

Vendor Management and Contract Negotiations

Build and maintain strong vendor relationships to ensure value-driven partnerships.

Lead contract negotiations to optimize terms, pricing, and service levels.

Conduct periodic vendor performance evaluations and manage issue resolution.

Ensure compliance with procurement policies, contractual obligations, and legal standards.

Finance and Payment Coordination

Collaborate closely with the FP&A and Controllership teams to ensure accurate financial management of vendor contracts.

Provide input on vendor cost projections and ensure alignment with budgets.

Oversee the procurement-to-payment (P2P) process to ensure timely vendor payments and avoid disputes.

Support the finance team in month-end accruals, expense tracking, and financial reporting.

Resolve any discrepancies between vendor invoices, purchase orders, and payments.

Analytics and Market Intelligence

Leverage procurement analytics to provide actionable insights on spending patterns, cost drivers, and savings opportunities.

Provide detailed reports and dashboards to support leadership decision-making.

Stay updated on market intelligence to negotiate effectively and optimize supplier partnerships.

Stakeholder Collaboration

Partner with internal stakeholders, including Operations, Finance, Legal, and IT to align procurement strategies with business needs.

Collaborate with finance leaders to ensure accurate financial forecasts and budget tracking.

Act as the procurement subject matter expert (SME) in cross-functional projects.

Provide guidance to internal teams on procurement best practices and compliance requirements.

Process Improvement and Governance

Identify and implement process improvements to drive efficiency and cost optimization.

Ensure procurement governance by maintaining accurate records, contracts, and audit trails.

Develop and enforce procurement policies, ensuring compliance with company standards.

Partner with auditors and finance teams to ensure clean audit trails and accurate financial reporting.

What You'll Need:

Procurement Expertise: Strong understanding of procurement lifecycle management, sourcing strategies, and contract management.

Financial Acumen: Experience in financial planning, budgeting, accruals, and expense management.

Vendor Management: Proven ability to build and manage vendor relationships and negotiate contracts.

Analytics and Reporting: Ability to analyze large datasets using Excel, Power BI, or similar tools to provide insights.

Cross-Functional Collaboration: Strong stakeholder management skills to engage with FP&A, Controllership, and other departments.

Negotiation and Communication: Exceptional negotiation and communication skills for managing contracts and resolving disputes.

Preferred Skills:

Experience with Procurement Management Systems like Ariba, Coupa, or SAP.

Knowledge of data visualization tools (e.g., Power BI, Tableau).

Familiarity with category management principles.

Understanding of risk management in procurement.

Experience in implementing sustainability initiatives in sourcing.

Qualifications:

Bachelor's degree in business management, Commerce. Supply Chain Management, Finance, or a related field.

7-10 years of experience in procurement, with at least 3 years in a managerial or lead role.

Experience in a Global Capability Center (GCC) or Shared Services environment is a plus.

Professional certifications such as Certified Professional in Supply Management (CPSM), Chartered Institute of Procurement & Supply (CIPS), or Lean Six Sigma are preferred.

Company Perks and Benefits:

Health Care: Health Insurance to Self, Immediate family & Parents/In-laws.

Accident & Term Life Insurance for all employees.

Food & Snacks: Free Meals & snacks are provided in all shifts.

Mental Wellbeing: A confidential service that provides facility of counselling to keep you emotionally & mentally well while dealing with the challenges.

Child Care: We partner with Klay day care and CBRE employees get 100% waiver on admission fee. This Day school is in our HYD campus.

Entertainment: On floor - Chess, Carrom board, Table tennis, Foosball.

Our Values in Hiring:

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

CBRE Business Services Organisation (BSO) is a part of CBRE Group, Inc. (NYSE:CBRE): CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction, and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.