Admin Services Coordinator (menara IMC, Kuala Lumpur)

Admin Services Coordinator (Menara IMC, KL)

CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension.

CBRE Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

About the Role

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

What You'll Do

Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.

Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

Issue visitor's passes, validate parking and maintain guest logs.

Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.

Interact with vendors for events and coordinate setup in conference rooms.

Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.

Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

Impact through clearly defined duties, methods, and tasks are described in detail.

Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need

High School Diploma or GED with up to 2 years of job-related experience.

Ability to follow basic work routines and standards in the application of work.

Communication skills to exchange straightforward information.

Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Strong organizational skills with an inquisitive mindset.

Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

What's in It for You?

Rewarding career with great developmental opportunities within GWS and across CBRE

A great opportunity to make your mark in a growing business.

Extensive training opportunities which can be tailored to your career goals

Opportunity to be exposed to world class facilities management services

If this sounds like a good fit, we'd love to hear from you! Please submit your up to date resume for consideration, and note that due to high volumes of applications only suitable candidates will be contacted directly.