Operations Coordinator

Operations Coordinator

We are looking for a detail-oriented Operations Coordinator to join our team in San Jose, California. In this long-term contract position, you will play a vital role in supporting property management operations, ensuring smooth administrative processes, and maintaining accurate records. This role is ideal for someone with strong organizational skills and experience in operational coordination.

Responsibilities:

• Provide administrative support to property management staff, including handling work orders, scheduling contractor tasks, preparing contracts, and monitoring vendor compliance.
• Oversee and maintain the property management contract database to ensure accurate and up-to-date records.
• Assist in managing applications for non-commercial activities and ensure compliance with program guidelines.
• Issue and manage open/close notices and prepare Notices of Non-Responsibility as required.
• Review and approve vendor Certificates of Insurance to ensure adherence to company standards.
• Maintain and update the Master Utility Meter Spreadsheet to track and organize utility-related data effectively.

Requirements:

• Proven experience in operations coordination or administrative support roles.
• Familiarity with call center metrics, consumer banking, and credit card industry processes.
• Knowledge of consumer lending practices and criticality analysis.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Proficiency in managing databases and maintaining accurate records.
• Excellent written and verbal communication skills to interact with vendors and internal teams.
• Ability to work independently while collaborating effectively with team members.