Office Services Associate

Office Services Associate

We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in San Francisco, California. In this role, you will support daily office operations, including reprographics, mail services, and other administrative tasks across both physical and digital environments. This position requires excellent organizational and customer service skills to ensure smooth execution of office functions and client satisfaction.

Responsibilities:

• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.
• Utilize and maintain logs for office services activities, tracking progress and outcomes.
• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.
• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.
• Follow established procedures to prioritize and execute workflow efficiently.
• Communicate with supervisors or clients to address deadlines or job-related concerns.
• Perform quality assurance checks on completed work to maintain high standards.
• Maintain confidentiality when handling sensitive documents and information.
• Adhere to company and client site policies while optimizing the use of resources.
• Assist with reception, hospitality, and other service lines as needed to support the team.

Requirements:

• High school diploma or equivalent is required.
• At least 1 year of experience in office services, preferably in a corporate, legal, or banking environment.
• Strong customer service skills to build and maintain positive client relationships.
• Excellent attention to detail and organizational abilities.
• Ability to meet deadlines and handle multiple tasks in a fast-paced environment.
• Capable of making independent decisions while adhering to business policies.
• Proficient in problem-solving and knowing when to escalate issues to supervisors.
• Comfortable working in a team setting and collaborating with individuals from diverse backgrounds.