Human Resources / Office Coordinator

Human Resources / Office Coordinator

This role involves a dynamic blend of office management and human resources administration, with an initial focus on ensuring smooth office operations while gradually taking on more HR responsibilities as the company grows. The coordinator will play a crucial role in supporting the company's people operations and administrative functions.

Responsibilities:

• Manage front desk and reception duties, including greeting visitors and handling mail and shipments.
• Monitor and order office supplies, manage inventory, and ensure office equipment is maintained.
• Serve as a liaison with vendors for office maintenance and repairs.
• Ensure the office environment is organized, clean, and safe, and manage safety protocols.
• Provide general administrative support such as scheduling meetings and coordinating travel arrangements.
• Ensure adherence to labor laws and company policies, and track key recruitment metrics.
• Process full cycle payroll and coordinate with agencies about new hires and timecards.
• Assist in planning office events such as holiday parties and employee appreciation activities.
• Schedule and coordinate interviews, and prepare candidates for interviews.
• Promote the company's core values and culture to enhance employer branding.
• Facilitate onboarding processes and coordinate with HR and IT for smooth transitions.
• Collaborate with hiring managers to define roles and draft job descriptions.
• Source and attract qualified candidates through various channels.
• Conduct initial resume screenings and assess candidate fit.
• Act as a point of contact throughout the hiring process to engage candidates.
• Use applicant tracking systems to maintain candidate records and ensure data privacy compliance.

Essential Skills:

• 1-2 years of experience in office management or coordination.
• Some HR experience, particularly in payroll, reporting, and onboarding.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities with accuracy and follow-through.
• Ability to thrive in a fast-paced, growing work environment.

Additional Skills & Qualifications:

• HR degree is acceptable if there is no real HR experience.
• Experience with HRIS or ATS systems is a plus.
• Ability to manage supplier and vendor relationships.
• Flexibility to adapt to changing administrative tasks.
• Comfortable working in a startup environment with organized chaos.

Work Environment:

The role is 100% onsite with hours from 8:30 am to 5 pm. It offers an opportunity to be part of a rapidly growing company focused on natural health and wellness. The team is small but growing, with a culture that is busy and sometimes hectic due to rapid growth. This position reports directly to the new Director of HR and will initially focus on office management while supporting HR functions as the company expands.

Job Type & Location:

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits:

The pay range for this position is $26.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline:

This position is anticipated to close on Jan 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.