Hr Operations Specialist

HR Operations Specialist

We are seeking a highly organized and detail-oriented HR Operations Specialist contractor to join our team. In this role, you will be responsible for managing the interview scheduling process for full-time and non-employee (contractor) positions, ensuring smooth communication between candidates, staffing agencies, hiring managers, and interview teams. Additionally, you will oversee the full-time employee and contractor onboarding and offboarding processes to ensure a seamless experience from start to finish. This candidate must be able to thrive in a fast-paced environment and possess excellent communication, record-keeping, organization, and time management skills. They will work closely with the HR team and cross-functional groups.

Responsibilities:

• Schedule and coordinate interviews for full-time and contractor positions across multiple teams.
• Collaborate with hiring managers, staffing agencies, and candidates to determine suitable interview times.
• Manage communication with candidates and their staffing agency regarding interview logistics and preparation.
• Ensure interview schedules are updated and aligned with team needs and candidate availability.
• Facilitate the full-time and contractor onboarding process, including the collection of necessary documentation.
• Coordinate with internal teams to ensure contractors have everything needed for their first day.
• Manage the full-time employee and contractor offboarding process at the end of their engagement.
• Communicate end dates to the contractor's employer and coordinate return of company property, access revocation, and documentation completion.
• Serve as the primary point of contact for contractors during their time with the company and interface with staffing agencies as needed.
• Provide timely updates and reports on the status of interviews, onboarding, and offboarding to hiring managers, staffing agencies, and HR.
• Track and maintain records for contractors' start/end dates and document their employment status in the internal systems.
• Continuously evaluate and improve processes related to scheduling, onboarding, and offboarding.
• Maintain and update contractor databases and other relevant systems to ensure data accuracy and efficiency.
• Maintain personnel files and conduct periodic audits throughout the year.
• Generate, create, and distribute monthly reports to stakeholders.
• Support HR team with activities throughout the year, including employee communications, engagement initiatives, and software implementations.

Essential Skills:

• 2+ years of experience in recruitment coordination, HR, or administrative support roles.
• Experience with employment law compliance related to co-employment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills to interact effectively with candidates, contractors, staffing agencies, and internal teams.
• Ability to work independently, take initiative, and solve problems proactively.
• Familiarity with Workday (HRIS/ATS) and office productivity tools.

Additional Skills & Qualifications:

• Previous experience with contractor onboarding/offboarding processes is a plus.

Work Environment:

This position is based in our South San Francisco headquarters, with a hybrid work model requiring onsite presence 3-4 days per week.

Job Type & Location:

This is a Contract to Hire position based out of South San Francisco, CA.

Pay and Benefits:

The pay range for this position is $40.00 - $47.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline:

This position is anticipated to close on Jan 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.