Facilities Support Specialist

Facility Support Specialist

As a facility support specialist, you will play a key role in enhancing the experience of our employees and visitors. The role involves overseeing a wide array of responsibilities like managing event setup and tear down, maintaining conference rooms, coordinating employee relocations, and carrying out facility maintenance tasks. This dynamic role requires you to maintain the smooth functioning of our facility and contribute significantly to creating a safe, neat, and welcoming environment for all our employees and guests.

Essential functions and responsibilities:

• Event management: Arrange furniture, setup audiovisual equipment, coordinate with event organizers, and maintain cleanliness and organization of the event space.
• Conference room upkeep: Restock supplies, conduct routine checks to make sure the rooms are neat, organized, and fully functional.
• Employee relocation: Coordinate and execute the setting up of workstations and shifting of office furniture.
• Facility support: Attend to requests and issues, perform routine maintenance tasks, and oversee the inventory of facility supplies.
• Facility maintenance: Conduct regular maintenance checks and power washing to maintain cleanliness and comply with safety and company regulations.
• Building inspections: Conduct regular inspections to ensure safety and operational standards, report issues, and work with relevant departments on fixing those issues.
• Work order management: Manage, prioritize and track progress of work order tickets, provide regular updates to employees for smooth facility operations.

Qualifications and requirements:

• Possession of a high school diploma or equivalent; additional education or certification in facility management is a plus.
• Prior experience in facility support, maintenance, or a similar role is preferable.
• Exceptional organizational skills and the ability to manage time effectively.
• Excellent communication and interpersonal skills and the ability to work efficiently with diverse teams.
• Proficiency in using basic office software and familiarity with facility management tools.
• Ability to move heavy objects as required.
• A strong commitment to quality and service and excellent attention to detail.
• Flexibility and adaptability to handle changing priorities and pressure.
• Reliable, punctual with a strong sense of responsibility.
• Initiative taking and problem-solving ability; able to work independently and ask for help when needed; can plan and prioritize work activities and manage time efficiently.

Work environment:

This job operates in a professional office environment. The role involves using standard office equipment such as computers, phones, photocopies, filing cabinets, and fax machines.

Physical demands:

This role requires the employee to regularly engage in dialogue with others, divulge accurate information, operate a computer and other office machinery, move around the workplace, remain stationary for up to 90% of the time, and extend hands and arms as needed.