Crane Operations Administrative Specialist

Crane Operations Administrative Specialist

Join the clean energy revolution by becoming a Crane Operations Administrative Specialist at Southern California Edison (SCE). In this role, you'll assist with crane construction invoice processing, weekly and monthly reporting matrices, data maintaining and tracking, sustaining, tracking, and coordinating annual travel permits and FAA permits. Maintain accurate regulatory and compliance procedures, ensuring schedules are updated and accurate. This role involves managing high-risk contracts, developing procurement documentation, and ensuring compliance with legal standards. Engage with clients on occasion to gain trust and establish strong working relationships. Lastly, you'll be reporting to the Manager 1, who provides oversight and mentorship of work being performed and provides back up support. As a Crane Operations Administrative Specialist, your work will help power our planet, reduce carbon emissions, and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities:

• Provides transportation project updates and supports reporting
• Aids in the analysis and implementation of route optimization opportunities in order to increase route profitability
• Assists workload of various internal teams to maximize efficiency and resources
• Ensures repairs are completed accurately with high quality, minimal loss time, and in compliance with relevant rules and regulations
• Confirms the accuracy, proper documentation, completion, and reporting of all incident forms, bulletins, and notifications within a timely manner
• Ensures the execution of vehicle warranties and recalls and scheduled work
• Periodically supports the TSD Rentals 24x7 Duty line and supports corporate IMT efforts
• Communicates clearly across the user groups, garages, and team members to ensure all delivery and pickup timelines are achieved. Updates databases and SAP Master Data accordingly
• Administers the dispatch and return of rental equipment. Ensures invoice compliance to contract. Identifies and resolves invoicing discrepancies or equipment issues. Maintains rental equipment databases and SAP master data
• Reviews and updates fleet-related data to ensure relevancy and accuracy
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial, and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications:

• Three or more years of experience working with fleet maintenance systems, fleet management operations and responsibilities.
• Posses a valid Class C Driver's License.

Preferred Qualifications:

• Experience with SAP & Ariba with contractor management, invoice processing & reporting
• Experience using Microsoft Excel with performing advanced functions such as: VLOOKUP's, pivot tables, filtering/sorting, charts and graphing
• Experience in construction scheduling and invoicing
• Experience using Google Earth and FAA E File system
• Experience in the Crane industry with knowledge of Hydraulic Truck Cranes.

Additional Information:

• This position's work mode is on-site. The employee will report to an SCE facility or in the field location. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
• Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• This position has an option for a 9/80 Alternate Work Schedule or 40hrs/5 days a week.
• Relocation does not apply to this position.
• About Southern California Edison: The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world. Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status. We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at (833) 343-0727.