Administrative Services Manager I Emergency Appointment

Administrative Services Manager I Emergency Appointment

The Justice Care and Opportunities Department is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I.

Essential Job Functions:

• Conducts complex contracting feasibility and cost analysis studies of various departmental operations; prepares reports detailing findings and makes recommendations.
• Performs or administers contract solicitations, develops specifications and/or scope of work, develops and prepares solicitation packages, participates in the proposal/bid evaluation process, and prepares documentation to support contract recommendations for a variety of contracted services.
• Negotiates, or participates in the negotiation of highly complex, legal and operational terms, requirements, and conditions for contract awards and modifications; prepares related documents including contracts, amendments and letter agreements.
• Conducts complex legal research in applicable laws and regulations, reviews pending legislation, analyzes impact to department contracting efforts, and confers with County attorneys to formulate recommendations.
• Prepares letters and memos to the Board of Supervisors recommending contract awards.
• Advises line operations in identifying contractual and funding problems, and in resolving differences with contractors.
• Formulates and recommends procedures and policies for contract development, and designs forms and other tools to aid in contract development.
• Conducts review of contractor compliance with such requirements as licensures, insurance, Living Wage Ordinance and Jury Duty Ordinance.

General Competencies:

• Customer and Personal Service
• Administration and Management
• Clerical
• English Language

Skills:

• Critical Thinking
• Judgment and Decision Making
• Mathematical Reasoning
• Active Listening
• Coordination
• Time Management
• Instructing
• Monitoring
• Quality Control Analysis
• Reading Comprehension

Abilities:

• Oral Comprehension
• Oral Expression
• Written Expression
• Reasoning
• Information Ordering

Work Styles:

• Dependability
• Adaptability/Flexibility
• Cooperation
• Stress Tolerance
• Integrity
• Concern for Others
• Assertiveness
• Persistence
• Initiative
• Attention to Detail

Requirements:

Option 1: A Bachelor's degree from an accredited college or university–AND–three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level involving the research, analysis, and synthesis of data related to contract development and administration, including the preparation, development, release, and processing of various types of solicitations such as Requests for Proposals, Requests for Statements of Qualifications, and Requests for Bids.

Option 2: Five (5) years of experience performing analytical assignments, two years of which must have been at the level of an Associate Analyst level involving the research, analysis, and synthesis of data related to contract development and administration, including the preparation, development, release, and processing of various types of solicitations such as Requests for Proposals, Requests for Statements of Qualifications, and Requests for Bids.

Desirable Qualifications:

• Ability to adapt to new priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Strong written, verbal, and interpersonal communication skills
• Ability to manage working in a team proactively and independently with minimal instruction
• Proficiency in Microsoft Suite Programs (e.g., Word, Excel, Access, PowerPoint, etc.)

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. All required licenses and certifications must be active and unrestricted, or your application will not be accepted.

Physical Class II: Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.