Administrative Services Division Manager/emergency Appointments Homelessness

Administrative Services Division Manager/Emergency Appointments Homelessness

The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Services Division Manager vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Division Manager.

Definition: Directs a division, composed of multiple sections, responsible for providing professional administrative services, which directly impact major departmental programs and administrative operations; ensures departmental compliance with local, County, State and federal laws and regulations associated with the administrative functions under their direction.

Classification Standards: Positions allocable to this management level class are typically located in the central administrative office of line departments, receive administrative direction from a higher level manager and are responsible for managing, through subordinate managers, a division composed of multiple sections responsible for providing professional administrative services in such areas as human resources, contracts, budget, finance and other closely related administrative functional areas which significantly impact the department's ability to accomplish its mission. Assignments require the use of care and discretion in the handling of confidential and sensitive information used to make decisions which significantly impact departmental programs and administrative operations, or make recommendations to management concerning the acquisition and use of significant resources.

Essential Job Functions: Manages division operations by planning, organizing, directing, coordinating, controlling, and evaluating the work of the division, and ensures that the division services effectively support lines of business (program needs) in achieving the mission of the department. Develops and implements strategies and initiatives to accomplish short- and long-range planning objectives; directs the development, implementation and evaluation of plans, programs, policies, systems and procedures; establishes performance metrics and evaluates the division's performance; identifies and works with subordinate managers and staff to research and act on opportunities to improve or maximize the division's performance, efficiency and effectiveness.

Manages division staff by establishing performance requirements and personal development targets in accordance with County policies and procedures; holds staff accountable and regularly evaluates performance; provides regular formal and informal feedback, training, coaching, and mentoring for performance improvement; recommends performance recognition when warranted; interviews and selects new staff; subject to concurrence of higher level management, initiates and recommends disciplinary action in accordance with Civil Service Rules and County policies. Advises and consults with management on issues which have a significant, department-wide impact, such as the acquisition and use of major resources for departmental programs and operations, and develops and recommends plans to help departmental management meet changing priorities.

Ensures compliance of departmental programs and processes with local, State and federal regulations, and other applicable requirements; analyzes, or directs the analysis of, proposed legislation, laws, regulations, and other provisions to assess the impact on departmental operations; interprets laws, regulations and legal provisions for departmental management; and evaluates and directs changes to department-wide policies, procedures and practices. Prepares and/or directs the preparation of, and reviews, a variety of highly sensitive and/or confidential documents such as Board correspondence, memos, reports, contracts, and business correspondence to inform, secure approval, or respond to the Board of Supervisors, centralized County agencies (e.g., the Chief Executive Office, County Counsel, Auditor-Controller, Department of Human Resources, etc.), external regulatory agencies, and departmental management.

Formulates and develops budget recommendations for the division, including preparation and monitoring of budget proposals for service and program operations, as well as staff resources and allocations. Represents the department on a variety of issues, some of which may be highly sensitive, contentious and confidential, by interacting with individuals from a variety of organizations (e.g., Board members, Board deputies, management from other County agencies, members from municipalities, State and federal legislative bodies, and other external agencies); makes presentations, resolves conflicts, mediates disputes, and leads negotiations; coordinates activities with other County agencies and departmental staff, contractors, consultants, outside agencies, etc., to ensure that the message is communicated appropriately. Identifies emerging issues and concerns in order to develop timely, proactive responses through the ongoing evaluation of processes and programs to ensure effectiveness, efficiencies and compliance with established departmental and County policies and procedures. Ensures records are appropriately retained, maintained, and purged in accordance with applicable federal and State laws, County and local ordinances, and departmental policies and procedures, and ensures that all completed work complies with established guidelines and the requirements of professional standards.

Minimum Requirements: Option 1: Five years of experience managing, through subordinate supervisors, a section* of administrative professionals primarily at the level of a journey analyst** or higher. Option 2: Five years of experience directly supervising a unit of administrative professionals primarily at the level of a senior analyst*** or higher, within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field.****A bachelor's degree from an accredited college or university may be substituted for two years of the required experience. Applicants must meet the above requirement(s) at the time of filing in order to be appointed to fill any vacancies related to this recruitment.

Required Competencies: Achieving Results: Decisiveness; Entrepreneurship; Integrity/Honesty; Customer Service Operational Acumen: Financial Management; Human Resources Management; Technology Management Building Partnerships: Influencing/Negotiating; Partnering; Political Savvy Fundamental Competencies: Oral Communication; Written Communication; Problem Solving; Interpersonal Skills; Service Motivation Technical Credibility: Technical Credibility; Supervisory/Management Knowledge

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class: Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Application and Filing Information: Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Instructions for Filing Online: Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen. Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within 7 (seven) calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email. Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirements.

Important Notes: + Applications may be rejected at any stage of the examination and selection process. + FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. + Utilizing VERBIAGE from the Class Specification, Minimum Requirements, and/or Special Requirement Information serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be REJECTED as INCOMPLETE. Social Security Number Language: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. Computer and Internet Access at Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Employer: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).