Administrative Assistant - Forensic Laboratory Support

Job Opportunity at EFI Global

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI's combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients' expectations—anytime, anywhere. EFI Global's Forensic Laboratory team is seeking an Administrative Assistant to support a variety of projects and assignments. This role offers the opportunity to contribute to a dynamic team environment while providing essential administrative and operational support. This is a full-time position in the Rocklin, CA laboratory. Must be available to work from 8 AM to 4:30 PM. As the Project Coordinator, you will play a crucial role in ensuring the smooth and efficient management of laboratory projects and administrative tasks, from initial intake through final deliverables. This position offers an exciting opportunity to contribute to the efficient operation of our lab, supporting our team of expert scientists and providing vital assistance to our clients.

Primary Purpose

To coordinate project scheduling and administrative tasks.

Essential Functions and Responsibilities

Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc. Provides back-up telephone support. Processes invoices and billings; maintains records. Assist in the planning, scheduling, and monitoring of project timelines and deliverables. Coordinate with internal teams (e.g., scientists, fire investigators, hygienists, analysts, technicians) to ensure the timely and accurate progression of projects. Manage project documentation, ensuring accurate and up-to-date records of activities, analyses, and findings. Serve as a point of contact for clients and stakeholders, providing project status updates and addressing inquiries in a professional and timely manner. Assist in the procurement of necessary supplies and resources for ongoing projects. Facilitate communication between team members, stakeholders, and clients. Monitor project progress, identify potential issues, and assist in developing solutions to keep projects on track. Assist in preparing reports and presentations for both internal review and client delivery. Maintain organized digital and physical records for projects.

Additional Functions and Responsibilities

Performs other duties assigned by laboratory manager as needed to support laboratory operations. Supports the organization's quality program. Along with laboratory manager, establish and maintain protocols for visitors to laboratory. Agree to and sign an ethics and confidentiality policy.

Qualifications

Education & Licensing High school diploma or GED. College degree or education in administration or business management preferred. Experience Two (2) years administrative office experience or equivalent combination of education and experience required Skills & Knowledge Knowledge of web technology Excellent oral and written communication skills. PC literate, especially Microsoft Office products. Strong organizational skills. Excellent interpersonal skills. Ability to work in a team environment. Ability to meet or exceed Performance Competencies Honest, careful, and motivated to learn and grow.

When applicable and appropriate, consideration will be given to reasonable accommodations. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $20-25 hour. A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Diego Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, the California Fair Chance Act, and all other applicable laws. Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace EFI Global is an equal opportunity employer welcoming applications from all qualified persons. If you are interested in working for us, please visit our job board.