EA & People Ops Administrator

Bubble Executive Assistant And People Ops Administrator

We built Bubble with a clear mission in mind: to empower everyone to create software. We believe anyone with an idea should be able to build it, so we're making software creation accessible to everyone. Our AI visual development platform enables anyone, whether they're first-time entrepreneurs or enterprise teams, to take an idea from prompt to fully-functional, scalable reality across web, iOS, and Android — all on one platform, all without writing or managing a single line of code. As the only full-stack, cross-device no-code platform on the market with over 5 million users in over 100 countries, Bubble is breaking down the barriers to entrepreneurship and innovation across the globe.

Our product is working, and we are thriving. Entire VC-backed companies have been built entirely on Bubble. After finding product market fit and 8 years of bootstrapping, we raised a $100 million Series A and we're one of the fastest-growing companies in the New York tech ecosystem. You can build just about anything on Bubble - and our community is living proof. More than just launching products, people are turning their ideas into real businesses. Mailead grew a $10k investment in a Bubble product into a $2M valuation, while Faceless.video went from 0 to $1M+ ARR in less than a year, among many other examples.

As an EA and People Ops Administrator, you will play a pivotal role in supporting our two founders and Co-CEOs while ensuring the smooth operation of our People Team. Reporting to the VP of People, this hybrid role blends executive assistance, administrative support, recruiting coordination, and office management. Success in this role requires balancing multiple priorities, strong communication, and strict confidentiality. We're looking for a proactive, detail-oriented, and adaptable individual who thrives in a fast-paced environment, is passionate about supporting teams, and is eager to contribute to both leadership effectiveness and employee experiences as we continue to build a dynamic and innovative company culture.

Small but mighty, the People team at Bubble is at the core of our organization's growth and enablement. Our goal is to effectively attract, assess, impress, onboard, and retain top talent. We're responsible for driving the company forward through thoughtful people strategy and programs. Help us continue to build a top-tier, diverse team of people on a mission to democratize technology!

In this role, you'll:

• Manage the CEOs' calendars, meetings, travel, and communications; prepare agendas, take notes, and create polished presentation decks.
• Coordinate onboarding and off-boarding, maintain accurate employee records, and support People Team documentation and internal communications.
• Schedule candidate interviews, manage logistics (virtual setups, room bookings, materials), and ensure a seamless experience for all participants.
• Oversee office supplies, facilities, and vendor relationships to maintain a safe, organized, and welcoming workplace.

About you:

• Meticulously organized and detail-oriented
• Highly organized and adaptable, thriving in fast-paced environments
• Skilled at balancing multiple priorities with clear communication and discretion
• Proactive and detail-oriented, with strong follow-through
• Passionate about supporting leaders, teams, and building positive culture
• Motivated to improve day-to-day operations while contributing to long-term growth

Qualifications:

• 3–5 years of experience as an Executive Assistant, ideally in a fast-paced environment
• Exceptional organizational, time-management, and multitasking skills with strong attention to detail
• Proven ability to handle sensitive and confidential information with integrity
• Excellent verbal and written communication skills; strong deck-creation and formatting skills preferred
• Proficiency in G-Suite (Docs, Sheets, Slides); experience with HR tools (e.g., Justworks, Lattice) is a plus

Compensation:

We offer competitive compensation aligned to tier one markets. Our estimated salary for this role at Bubble is $94,000-$125,000. Actual pay is determined by multiple factors such as skills, qualifications, experience and market demand.

Benefits:

In addition to cash and equity compensation, Bubble offers a robust benefits package equating to roughly twenty thousand in additional annual compensation:

• Comprehensive health coverage
• 401(k) matching
• Wellness and work enablement stipends
• Flexible PTO
• A Sabbatical program

We prefer hiring people within commuting distance of our NYC office because we value getting together in person regularly. For those who enjoy working from our Manhattan office on a more regular basis, we offer catered lunches, and happy hours, among other fun perks.

Join us! Let's democratize access to technology together! If this sounds like you, apply! If you don't meet all of the qualifications but think you could be a match, we'd still love the chance to review your application. At Bubble, we encourage people from all ages, abilities, and experiences to apply. Bubble does not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.